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<br />City of Centerville <br />August 14, 2002 <br />Council Meeting'Minutes <br /> <br />Council Member Broussard Vickers suggested keeping track of the date, address and the <br />complaint and if Staff receives the complaint several times then it should be looked into. <br />She then said it was her understanding that it was up to Staff s discretion as to whether a <br />complaint should be investigated. <br /> <br />Council Member Capra expressed concern for people who caII in to complain and will <br />not give their name to City Hall. She then said that her other concern is anonymous <br />letters being distributed in packets. <br /> <br />Ms. Moore-Sykes indicated it was her intent that the anonymous letter was to go into <br />Council packets only. <br /> <br />Council Member Broussard Vickers indicated she would like to see the letter if someone <br />goes to the trouble of writing it and would like it in her packet. <br /> <br />Council Member Capra indicated she would be fine with Council getting the letter. <br /> <br />Council Member Nelson indicated she saw no problem with someone remaining <br />anonymous, if possible, as long as the City can identify the resident. She then <br />commented that she was told that when Council receives a letter, phone caII or e-mail it is <br />public information. <br /> <br />Council Member Broussard Vickers commented that by giving your name to City Hall <br />you are no longer anonymous. <br /> <br />Mayor Swedberg commented that the letter in question should not have gone in the <br />Council packet as it contained nothing constructive that could be fixed by a Council and <br />was merely somebody venting. He then said that was inappropriate and he would not <br />want to see that type of thing in any way shape or form. <br /> <br />Council Member Broussard Vickers indicated she wanted to see any letters received and <br />asked that they be placed in her mailbox if they are not going to be put in packets. <br /> <br />Council Member Nelson asked if, as one person, Council Member Broussard Vickers is <br />attempting to override a Council decision. <br /> <br />Council Member Broussard Vickers said it happens all the time here and then commented <br />that she would like to see any public information that is submitted. <br /> <br />City Attorney Hoeft indicated that any document that comes to City Hall is a public <br />document. <br /> <br />Council Member Broussard Vickers indicated she was fine with not putting the letters in <br />packets but said she would like a copy in her mailbox. <br /> <br />Council Member Capra indicated the letters would need to be kept on file at City Hall <br /> <br />Page 14 of21 <br />