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<br />City of Centerville <br />August 14, 2002 <br />Council Meeting Minutes <br /> <br />Council Member Broussard Vickers indicated she felt Staff should use discretion and if <br />they feel something comes up more than once and there may be a foundation for the <br />complaint they should look into it but should not chase every anonymous complaint. <br /> <br />Council Member Capra asked if the City has a responsibility to identify the person <br />making the complaint to the resident who the complaint was made against if Staff feels <br />they know who the person is even though they did not identify themselves. <br /> <br />City Attorney Hoeft indicated that, if the complaint is going to result in some type of <br />action, then the person would have to be identified otherwise the City could not move <br />forward without verifying the violation. He then said that, if there is a way to verify the <br />violation and keep the person anonymous, that would be fine. <br /> <br />Council Member Nelson indicated she would want to see the complaints because she <br />thinks as Council they need to see information jointly and not individually. <br /> <br />Council Member Broussard Vickers asked if Council Member Nelson wanted to see <br />letters or phone calls. Council Member Nelson said both. <br /> <br />Council Member Broussard Vickers indicated that keeping a complaint log would give a <br />data base to keep track of frequently made complaints. <br /> <br />City Attorney Hoeft indicated that taking a phone call with a request to look into <br />something is not public information but reducing it to a phone log creates a document <br />that is public. He then suggested telling residents that a phone log is being kept with <br />complaint information when they call. <br /> <br />10. 2001 Audit <br /> <br />Council Member Nelson indicated the City's recycling fund had a deficit balance but <br />when she read the July 8 Park and Recreation minutes it said that the City Clerk reports <br />there is $5,000 in SCORE funds available. She then said she would like to know if the <br />$5,000 SCORE funds could be used to offset the deficit. <br /> <br />Ms. Paulseth indicated that the City just applied for SCORE funds to replace money from <br />the recycling fund. <br /> <br />Council Member Nelson gave the minutes from the Park and Recreation Committee to <br />Ms. Paulseth for review. <br /> <br />Ms. Paulseth said she thinks the City is looking at a general fund transfer on that one but <br />said she would look into it. <br /> <br />Page 15 of21 <br /> <br />~~~-- -- - - <br />