2004-11-10 CC Meeting - Laserfiche WebLink

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UNAPPROVED ."" ( CITY OF CENTERVILLE PosmON DESCRlPTION PRIMARY OBJECTIVE OF POSITION: Performs responsible work directing the registration of voters, oversees the election process, licensing, permitting, maintains and develops a variety oflegal records and record retention system that includes records of the City Council. Assists the City Administrator in performing clerical and administrative duties and also assists in citizen contact functions. This position is expected to do work of a confidential nature and to perform job duties in a responsible and professional manner; to employ initiative, diplomacy, judgment, and to exhibit a thorough knowledge of general City policies, practices and ordinances. SUPERVISION RECEIVED: Works under the direct supervision of the Finance Director and the general guidance of the City Administrator. SUPERVISION EXERCISED: r Other part time clerical as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: Administrative Responsibilities · The City Clerk is often the first point of contact with the public and the City's residents and as such, this position requires that the incumbent is friendly, courteous, professional and able to provide accurate information to any public inquiry received via telephones, e-mails, walk- ins and/or mail. As backup to the receptionist, the City Clerk may be required to answer any incoming telephone calls. · Receive complaints and inquiries from residents in person and over the telephone, responding courteously and ensuring prompt, appropriate action is taken. · Author correspondence, reports, notices, publications, and other documents as requested by the City Administrator. · Research Council actions, ordinances, and resolutions and provides information to the public and City staff in response to inquiries and requests for information. · Assist the City Administrator in the compilation and production of the City Council meeting packet, Planning and Zoning meeting packet and other meeting packets as required. · Responsible for the coordination and follow-through on projects as assigned by the City Administrator. The projects could include contact with residents, the general public, City Council, consultants, City Staff and the staff of other governmental agencies. · Maintain and preserve all City Council records and files presented at City Council meetings, including meeting minutes, agendas, petitions, resolutions, etc. Establishes, evaluates, reviews, and ensures compliance with records retention policies and procedures as required State and City policies. .