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2004-11-10 CC Meeting
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2004-11-10 CC Meeting
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<br />UNAPPROVED <br /> <br />."" <br /> <br />( <br /> <br />CITY OF CENTERVILLE <br />PosmON DESCRlPTION <br /> <br /> <br />PRIMARY OBJECTIVE OF POSITION: <br />Performs responsible work directing the registration of voters, oversees the election process, <br />licensing, permitting, maintains and develops a variety oflegal records and record retention <br />system that includes records of the City Council. Assists the City Administrator in performing <br />clerical and administrative duties and also assists in citizen contact functions. This position is <br />expected to do work of a confidential nature and to perform job duties in a responsible and <br />professional manner; to employ initiative, diplomacy, judgment, and to exhibit a thorough <br />knowledge of general City policies, practices and ordinances. <br /> <br />SUPERVISION RECEIVED: <br />Works under the direct supervision of the Finance Director and the general guidance of the City <br />Administrator. <br /> <br />SUPERVISION EXERCISED: <br />r Other part time clerical as assigned. <br /> <br />ESSENTIAL DUTIES AND RESPONSIBILITIES: <br />Administrative Responsibilities <br />· The City Clerk is often the first point of contact with the public and the City's residents and <br />as such, this position requires that the incumbent is friendly, courteous, professional and able <br />to provide accurate information to any public inquiry received via telephones, e-mails, walk- <br />ins and/or mail. As backup to the receptionist, the City Clerk may be required to answer any <br />incoming telephone calls. <br />· Receive complaints and inquiries from residents in person and over the telephone, responding <br />courteously and ensuring prompt, appropriate action is taken. <br />· Author correspondence, reports, notices, publications, and other documents as requested by <br />the City Administrator. <br />· Research Council actions, ordinances, and resolutions and provides information to the public <br />and City staff in response to inquiries and requests for information. <br />· Assist the City Administrator in the compilation and production of the City Council meeting <br />packet, Planning and Zoning meeting packet and other meeting packets as required. <br />· Responsible for the coordination and follow-through on projects as assigned by the City <br />Administrator. The projects could include contact with residents, the general public, City <br />Council, consultants, City Staff and the staff of other governmental agencies. <br />· Maintain and preserve all City Council records and files presented at City Council meetings, <br />including meeting minutes, agendas, petitions, resolutions, etc. Establishes, evaluates, <br />reviews, and ensures compliance with records retention policies and procedures as required <br />State and City policies. . <br />
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