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2004-09-22 CC Meeting
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2004-09-22 CC Meeting
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<br />The Communication Task Force was concerned about the information currently on the <br />web site as well as the ability to communicate using the web site. <br /> <br />When the Communication Task Force first met and pulled up the city web site, the <br />information was outdated. The names of the council members had not been changed, the <br />newsletter was old, and the City Council minutes were not up-to-date. The basic <br />information is good, but the sections that have informational changes are very hard to <br />manage. <br /> <br />Users could link to several local businesses from the Centerville web site, but the <br />"Contact Us" section only had a list of phone numbers and e-mail address for City Hall. <br /> <br />The Communication Task Force approached Media Junction with the possibility of <br />adding a bulletin board for users to communicate. Media Junction would be able to <br />upgrade the web site at a cost of$I,OOO. <br /> <br />In order for the City web site to be effective, people have to be given access to the most <br />current information possible. They also need a way to communicate concerns. If either of <br />these two elements is missing, the number of users going to the Centerville web site will <br />surely decrease. <br /> <br />The Communication Task Force studied several possibilities, which are listed along with <br />prices. <br /> <br />1. Media Junction - City Administrator will need to develop a better plan to keep <br />updates current. Add a bulletin board for communication purposes. Cost: $1,000 <br />for bulletin board, $40 per hour to update, and $50 per month host fees. <br /> <br />2. Laser Fiche - Document imaging that combines storage of records and a web ~.t:l <br />link for users to obtain information. This system is very user friendly with the IF' <br />added feature of storing documents. Cost: $14,694 plus $9,000 per year for the <br />web link. <br /> <br />3. Twin Cities Media - Create a web site that is more user friendly, with the ability <br />to update information controlled by the City. Cost: Approximately $8,000 and <br />$50 per month for host fees. <br /> <br />4. Web for Cities (GovOffice.com) - Web site created by the League of Minnesota <br />Cities (LMC) for cities to create and maintain their own web sites. Cost: $500 <br />start-up fee and $35 per month for host fees. <br /> <br />Recommendation <br />The Communication Task Force recommends GovOffice.Com as the best value for the <br />Centerville Web site. <br />
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