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<br />. The class/course must be approved by the City Administrator prior <br />to enrolling; <br />. The Employee must receive a passing grade (C or better) in order to <br />receive reimbursement; <br />. The Employee must complete a Tuition Reimbursement form and <br />provide a brief course outline; <br />. After the class/course has been completed, the Employee must <br />provide a photocopy of the grade form and the original receipt for <br />tuition; <br />. The Employee must remain with the City for one year after <br />completing the class/course, or reimburse the City for the total cost <br />of any class taken in the previous one-year period. <br /> <br />Forms: Tuition Reimbursement forms are available from the Finance Director. A <br />photocopy of the completed Tuition Reimbursement form will be placed in the <br />Employee's personnel file. <br /> <br />Limit: No employee may receive in excess of $1,500 tuition reimbursement in any <br />one calendar year. The City Council may waive this limitation in unusual <br />circumstances where it is determined that there is a justifiable City need for an <br />Employee to take additional schooling. <br /> <br />12.3 Travel Reimbursement <br /> <br />The City Council =y authorize travel at City expense for the effective conduct of <br />City business. Authorization must be granted prior to incurring the actual expenses. <br />Employees so authorized will receive reimbursement for necessary and incidental <br />expenses according to the terms outlined in this policy and IRS requirements for an <br />"accountable plan." Receipts and/or othet verification of the expenses, which show <br />the actual cost of lodging, meals and incidental expenses, are required for <br />reimbursement. <br /> <br />A) Automobile Expense: When Employees ate required to use their own <br />vehicles to conduct City business or to attend approved training, the City will <br />reimburse the Employee for tniIeage at a rate established by action of the <br />City Council. The adopted rate will remain in effect until a change in rate is <br />approved. <br /> <br />B) Overnight Travel: Lodging expenses include actual reasonable cost of <br />lodging while away on approved travel or training. The .aIDount of <br />reimbursement for an individual attendee of a conference or meeting will <br />normally be the least expensive single room rate available at the location of <br />the conference, or the actual cost, whichever is less. <br /> <br />C) Meal Allowance: Employees will be reimbursed for meals, including tax <br />and a reasonable gratuity, when on approved assignment for the City. <br />Employees will be reimbursed for meals in connection with conferences and <br /> <br />27 <br />