Laserfiche WebLink
<br />meetings only when the meals are not included in the conference registration <br />fee. In other words, Employees are expected to eat at the conference if <br />meals are provided. The maximum allowable reimbursable expense per meal <br />will be set periodically by the City Council. For meal reimbursement to be <br />considered nontaxable under the IRS rules for an "accountable plan," the <br />meal expense must be in connection with an overnight stay and a receipt <br />must be provided. Reimbursement for meal expenses not in connection with <br />an overnight stay are taxable and will be reported on the Employee's W-2 <br />form. Meal costs which are not itemized and are part of a conference or <br />meeting registration fee are not included in this requirement and will not be <br />considered taxable. <br /> <br />D) Tuition, Dues and Fees: When prior approval has been granted by the <br />City Council, registration and/or conference fees are eligible for <br />reimbursement or pre-payment. <br /> <br />E) Parking and Alternative Travel: The City will reimburse the Employee for <br />necessary parking fees incurred for required travel. The City will also <br />reimburse for the Employee for the reasonable cost incurred when approved <br />travel is made by other means of transportation, but will be reimbursed only <br />the amount that would have been reimbursed had the Employee traveled <br />using the least costly method, unless otherwise approved. <br /> <br />F) Overnight Travel Away From Home: Travel away from home is work <br />time when it cuts across the Employee's work day. The time to be <br />considered is not only hours worked on regu1ar working days during normal <br />working hours, but also during the corresponding hours on non-working <br />days. <br /> <br />Example: If an Employee regu1arly works from 8:00 <br />a.m. to 4:30 p.m., Monday through Friday, the travel <br />time during these hours is work time on Saturday and <br />Sunday as well as on the other days. Thus, if travel is <br />overnight and done outside of working hours, the <br />travel time is not compensable. <br /> <br />12.4 Applicability <br /> <br />General: Travel and expense reimbursement provided for in this section shall apply <br />to both the Employees of the City and the members of the City Council traveling <br />specifically to conduct City business. <br /> <br />13. PERFORMANCE APPRAISAL <br /> <br />13.1 Employee Performance Appraisal <br /> <br />Schedule: Employees will normally have their performance evaluated at least once <br />during the six- (6) month probationary period, and every twelve (12) months <br /> <br />28 <br />