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<br />February 21, 2001 <br />Fete des Lacs Festival Committee Meeting Minutes <br /> <br />Council Member Capra stated that in years past, a ribbon was attached to the button, that <br />would coupons. Chair De Vine stated that he was unsure of buttons, however, it was a <br />great idea if the buttons remain being used. <br /> <br />Committee Member Peil departed the meeting at 7: 15 p.m. <br /> <br />4. Parade <br /> <br />Mr. March stated that the Parade sub-committee desired that the parade budget be <br />approved due to the fact that they need to execute several agreements to secure bands, <br />etc. Mr. March requested that the Chair contact Committee Member Thill in regards to <br />process of approving same. <br /> <br />Chair DeVine stated that due to Committee Member Peil's departure and Committee <br />Member Thill's absence, the Committee lacked a quorum. <br /> <br />Chair DeVine recommended that all sub-committees provide the Committee with a <br />complete "snap shot" of all expenditures anticipated. Discussion ensued regarding <br />modification to previous events and the possible need for entire Committee consideration <br />prior to authorizing modification. The Chair questioned Committee Member Travis as to <br />her desires for modificatl~ns. Committee Member Travis stated that she was confident <br />with the judgment of others and did not want the Committee to micro-manage same. The <br />Chair questioned Committee Member DeVine as to her desires for modifications. <br />Committee Member DeVine stated that she would not sign a contract or make a decision <br />as to the location of the Craft Fair without consulting the entire Committee. Committee <br />Member DeVine stated that she felt that the Committee was working as a whole rather <br />than individual groups doing our own thing and meeting once a month. Committee <br />Member DeVine stated that she felt that as a Committee; to operate as smoothly and <br />efficiently as possible, the Committee needs to make the decisions. Chair DeVine <br />explained the reasoning behind providing the "snap shot" to the Committee would be to <br />gain consensus at the Committee level rather than sub-committee level. <br /> <br />Committee Member Sweeney departed the meeting at 7:30 p.m. <br /> <br />Mr. March suggested that the Committee not approve individual sub-committee budgets <br />until such time as a complete budget for the entire festival is compiled. Mr. March <br />suggested that each sub-sommittee forward their budgets to the Committee for review <br />and compilation. The Committee then will forward same to Council for their approval. <br />Mr. March explained that the Council would determine whether the budget is realistic or <br />not. Mr. March stated that the City would be responsible for any shortfalls. The Chair <br />stated the utmost importance of receiving budgets from all sub-committees. The Chair <br />stated that the carnival sub-committee would have the most difficult time ascertaining a <br />budget due to the fact the carnival is in limbo. Committee Member DeVine stated that <br />the carnival itself does not cost. However, Committee Member DeVine felt that she <br />could budget for items such as rest rooms, electricity, etc. and if a carnival is not obtain, <br />the sub-committee would not be over budget. Chair DeVine concurred with Mr. March's <br />suggestion. Mr. March stated that if it is imperative the sign contracts prior to budget <br />approval, they could be done on an individual basis. <br /> <br />Page 70f8 <br />