2001-04-03 P & Z Agenda - Laserfiche WebLink

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" March 5, 2001 Fete des Lacs Festival Committee Meeting Minutes 5. RHffle Committee Member Peil stated that the raille items and the tickets for same will also be donated, so there would be no cost. 6. Fund Raising Committee Member Pei! stated that the budgeted amount of $100 was for postage, letterhead and copies, etc. Volunteers Needed; Committee Member Peil stated that the grand total for the aforementioned items was $5,013. Committee Member Pei! explained that last year a wristband determined if individuals were of legal drinking age. Committee Member Pei! stated that banding should be done at the entrance of the carnival rather than at the beer wagon or dance. Set-up would require four (4) individuals for two (2) hours, which would include chairs, tables and decorations, Committee Member Pei! stated that Chair DeVine would take care of this item The Centerville Lion's would be taking care of the raille and selling tickets. Sub-Committee Update: Committee Member Peil stated that she, Committee Member Travis and Chair DeVine met that afternoon and discussed the fund raising letter. Several ideas were achieved and a sample would be presented at the next meeting for consideration. Chair De Vine stated that the sub-committee is considering and requesting input in compiling a master list of all the individuals that are involved in the festival in any shape or form. Chair DeVine stated that individuals that may have been involved in the parade may not have been aware of the craft show and vice versa, and many of the sponsors may have been unaware of the other areas of the festival, Chair DeVine explained that the sub-committee is considering putting together a package containing information about the entire festival and its events, rather than individual sub-committees forwarding just event specific information to select individuals or groups. The Chair questioned whether the Committee understood the intention behind this concept. Committee Member Sweeney agreed that it would save on postage and spread information to all who have expressed interest in the past. Committee Member DeVine stated that she felt individuals and organizations would not experience a fee for participating in the parade and craft showlbusiness expo. Committee Member Peil stated that additional planning for packaging was to allow the ability of having different levels of sponsorship be more appealing for their money. Committee Member Pei! explained that VIP parking could be a gratuity for sponsorships at a certain level; free buttons, designated seating at the street dance or entering a float in the parade, Committee Member Peil stated that this concept would possibly bring additional individuals in for participation, and allow an opportunity to achieve additional revenue from same. Chair DeVine requested more specific input on the following items: free craft/business expo. booth, admission to the dance, free number of buttons, reserve seating at the dance, VIP parking. Chair DeVine questioned whether there were items to shy away from. Mr. March stated that the splitting of same would be dependent upon the level of sponsorship. Committee Member Peil stated that she would be compiling the master mailing list. She requested that members forward their lists as soon as possible.