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<br />March 29, 2001 <br />Communications Ad Hoc Committee Meeting Minutes <br /> <br />newsletter and it should have control over the message that it sends out. Chair Brenner <br />stated that she felt strongly, that when she was serving on Council, the responsible <br />authority should have control over content. Chair Brenner stated that Ms. Scott was <br />originally given that on her own and currently the City is trying to go back the other way <br />and have the City be more in control of what is being sent out. <br /> <br />Committee Member Bode questioned whether Chair Brenner had a sample of the <br />newsletter prior to the production of the LeJoumal. Chair Brenner stated that the City has <br />them on file along with her personal files at her home. Chair Brenner stated that these <br />newsletters were produced in house, by the City Clerk and was the responsibility of that <br />position for many years. Committee Member Bode requested that the Chair provide the <br />Committee with copies so that they can review same. Committee Member Bode stated <br />that he would like to compare the two (2) newsletters to ascertain if the newsletter was <br />continued in the same format or redrafted with the LeJournal. Committee Member <br />Fairbrother stated that he felt Ms. Scott based the newsletter on another City's newsletter <br />due to the filet that she produces same for them. Committee Member Fairbrother felt that <br />it was not a newspaper and that it should not be whatever Ms. Scott wants it to say, but it <br />should go through Council. <br /> <br />4. Web Site <br /> <br />Chair Brenner stated that the City has had the web site for approximately two (2) years <br />and is maintained by Media Junction. Chair Brenner stated that contained in the packet <br />for Committee review was most ofthe information that is on the web site. Chair Brenner <br />stated that there is a large amount currently on the web site; however if was felt that the <br />site could be more interactive. Some suggestions included permits, dog licenses, surveys, <br />etc. Chair Brenner stated that the site needs to be updated on a regular basis and that it <br />should be a priority. Chair Brenner stated that the Committee needed to make a <br />recommendation to Council to have updating of the web site be a priority of staff. The <br />Chair stated that she printed out several other communities' web sites for Committee's <br />review. <br /> <br />Chair Brenner presented additional items of suggestion for organizing the web site <br />information. <br /> <br />Chair Brenner discussed the League of Minnesota Cities and web site software that is <br />geared for municipalities. Chair Brenner stated that it is additional information to <br />consider. Chair Brenner stated that 14 cities ranging in size from 700 to 5,200 are using <br />the League's software. Chair Brenner stated that information regarding same was <br />contained in the packet for review. <br /> <br />Chair Brenner discussed additional information from the League of Minnesota Cities <br />regarding liability issues for cities. Chair Brenner called the Committee's attention to <br />page 5 regarding data contained on a city's web site. Chair Brenner stated that the City <br />must be carefully not to violate the Data Privacy Act in regards to information on the web <br />site. <br /> <br />Chair Brenner stated that previously mentioned was document archival and records <br />management. City Staff and Council have already begun to look at this issue. Chair <br />