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<br />March 29, 2001 <br />Communications Ad Hoc Committee Meeting Minutes <br /> <br />Brenner stated that a meeting was arranged for April 5, 2001 with a representative from <br />LaserFiche. Chair Brenner stated that she would participate in same and would bring that <br />information back to the Committee. Committee Member Bode questioned whether the <br />City's web site had links to other business sites. Committee Member Abrahamson stated <br />that the City does under Businesses. <br /> <br />5. Cable Channel 16 (Government Channel) <br /> <br />Chair Brenner discussed Universal Public, Educational, and Government (pEG) Access <br />Service. Chair Brenner stated that currently the channel is pretty basic; it has <br />announcements in a scrolling format. Chair Brenner stated that the channel is not very <br />exciting, is repetitive and is not fun to watch. Chair Brenner stated that Channel 16 also <br />cable casts the City's council meeting; however, they are not played back. Chair Brenner <br />stated that is something that could be modified, and consensus was to do so. Chair <br />Brenner stated that programs such as: candidate forum, parades, festivals, etc. are run on <br />Channel 16. Chair Brenner stated that there definitely is a lot more that can be done with <br />the channel. Chair Brenner stated that Ms. Scott was the cable operator and she records <br />the Council meetings along with another staff member who has some training in the <br />channel. Chair Brenner reviewed the presented a list of equipment that the City owns and <br />stated that it was outdated. Chair Brenner stated that several years previously, the City <br />upgraded equipment. Consensus was that audio was not always reliable. <br /> <br />Chair Brenner stated that at some point, the different areas would need to be divided up <br />and requested that if individuals were interested in specific areas to let her know. <br /> <br />6. Needs Assessment <br /> <br />Chair Brenner stated that the Committee is currently in the information gathering stage <br />and felt that many people have suggestions in the different areas and that a survey may be <br />the direction to focus energy. Chair Brenner stated that she had attended the Council <br />meeting and questioned whether Council had intentions of completing a survey and the <br />Council said no, but gave their blessing for the Committee to complete same. Chair <br />Brenner stated that an opportunity for committee/commission input should be given. Ms. <br />Brenner stated that several ways of completing the survey, m>liling, Internet, focus <br />groups, etc. Discussion ensued in regards to placing the survey in the quarterly <br />newsletter, but Ms. Brenner stated that it was in the process of being printed. Ms. <br />Brenner stated that a large amount of coverage could be made through the town home <br />associations, church, Lions, school, etc. Discussion ensued regarding retaining the <br />monthly versus the quarterly newsletter and mailing same to individual households. <br />Discussion also ensued regarding going to a more newspaper style, which may be more <br />cost effective. Chair Brenner stated that surveys should be drafted for specific groups of <br />individuals; such as businesses, staff, Council, committees/commission, etc. <br /> <br />Chair Brenner questioned the type of information gathering needed. Consensus was that <br />they needed to know where individuals get their information, where would they like to <br />get the information, ask if they have Universal Service, access to web site, ranking <br />communications currently; staff, Council, Public Works, Police and Fire Department, <br />preference to sending communications to the City. Chair Brenner stated that the survey <br />should be brought before the Council; however, it did not need to be. Discussion ensued <br />