2001-07-03 P & Z Agenda - Laserfiche WebLink

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June 4, 2001 Communications Ad Hoc Committee Meeting Minutes Jesi Arola stated that when Media Junction was receiving newsletter they were getting them once every six (6) months and they would have to re-type all of them. Ms. Jesi Arola did state that on several occasions they have received same on disk. Ms. Jesi Arola questioned the other documents that the Committee may determine to be archived on the web site. Chair Brenner questioned a searchable feature. Ms. Wilcox stated that the site would have to be set up to search, but it would have to be database driven. Ms. Wilcox stated that if the arrangement of ordinances is easy to understand and navigate, there should be no need for a searchable database. Ms. Jesi Arola stated that the original web site was created by Media Junction three (3) years ago and is in need of a facelift. Ms. Jesi Arola stated that Media Junction could provide this service. Chair Brenner questioned whether this service would be at the $40 per hour rate. Ms. Jesi Arola concurred. Ms. Wilcox explained that subsequent to meeting with the client, Media Junction would design three (3) different looks/designs to the site, which takes approximately 20 hours. Ms. Wilcox stated that if desired, Media Junction could provide just one (I) new web design and same on hours. Committee Member Bode questioned whether there were additional items that the Committee might want to choose to archive. Chair Brenner felt that the annual budget and financial documentation should be on the web site. Chair Brenner stated that information could be gathered from other municipalities' sites. Chair Brenner also felt that the basic, public data should be on the site and that other items would follow. Committee Member Bode suggested open space available for leasing, homes for sale or new businesses in town. Chair Brenner suggested detailed maps of developments. Ms. Jesi Arola suggested a community calendar that could show all of the meetings, events, Lion's meetings, etc. Ms. Jesi Arola stated that they could make a specific page for the Lions. Ms. Wilcox stated that links can be made to other sites and other sites can link back to the City. Ms. Wilcox suggesting polling business, etc. to ascertain link ability and desire. III. CONSIDERATION OF MINUTES Chair Brenner stated that the Committee meeting minutes were not contained in the packet for review. IV. SURVEY UPDATE Chair Brenner stated that the deadline for survey submission was June I, 2001. Committee Member Abrahamson stated that his co-worker had completed the program and it was available on disk. Committee Member Abrahamson volunteered to enter the surveys into the database. Chair Brenner stated that she had spoke with Committee Member Witzel earlier that day and she had stated that she would be able to complete same. Committee Member Abrahamson reviewed the program with the Committee. Chair Brenner stated that the drawing for the five (5) polo/golf shirts should be completed and Council's June 13,2001 meeting. Chair Brenner stated that she would arrange same. Committee Member Bode suggested setting up two (2) different databases for committee/commissions, staff and citizens. Chair Brenner stated that Committee Member Bode would retrieve all survey boxes from local business and contact her and schedule pick up for same. Chair Brenner would then forward to Committee Member Witzel for entry. Committee Member Abrahamson wiIl familiarize Committee Member Page 3 or 4