2003-01-07 P & Z Agenda - Laserfiche WebLink

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City of Centerville Ordinance #72 Effective: December 31,2002 SECTION 8. MINUTES The Committee must keep a full and accurate record of its actions at every committee meeting. The City Clerk records the committee proceedings in a minute book. In the absence of the City Staff member to take the minutes, the Committee should delegate the duty oftaking minutes for that meeting. The minutes should be written in language and in terms the average citizen Ull,:erstands. If the Committee finds a mistake in the minutes of the previous meeting, the minutes will be corrected during the eUlTent meeting and reflected in the min cItes. Once the Committee has formally approved the minutes of any meeting, the minutes should not be eh31lged under any circumstances. ~1inutes "re official papers of the City. The Clerk wiII be responsible for signing t),',m and pOSllllg them to the City's web site. Minute books are public records and must be avai'ab1e fOe public view at any reasonable time. The following i Jormation should be included in the minutes: . The time and place of the meeting; . T'e members present; .' A summary of all decisions made by the Committee, inCluding a copy of each "lotion exactly as stated, whether or not the motion had a second and, if the rnation was second-'.d, whether cr 'lot the ConTn1iL~c adopte:~_ it, ar:o the narne': of the people who maDc (',nd secDrded thc_n1ctiJn; and, s The lla111CS of tbe :o~_}llTIi,:cc MelYtber 'vvho voLd either rJf (' against each mC'l. SECT101'T 9. 01tDER OF BUSINESS Each me,cling of the Committee shall C,Jl1vel1e at the time and place appointed. Commitlee busir ,ss shall be conducted in Le foilowing order: ] ' Call to Order 2, Approval of Agenda 3, Awards/Presentation,j A"pearances 4. Public Hearings 5. Committee Business 6 Consent Agenda 7, Approval of Committee Minutes 8. i'uillounceIlJ'nts/Updates l), Adjollmment Page 4 of8