2003-01-07 P & Z Agenda - Laserfiche WebLink

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City of Centerville Ordinance #72 Effective; Dccember 31, 2002 Committee and City Clerk. This notice shall be delivered personally to each member, or left at the member's place of residence. Similar written notice shall be mailed at least three days prior to the meeting date to those who have requested notice of special meetings. This request must be in writing and filed with the City Clerk, designating an official address where notice may be mailed. Such request wili be valid for one (1) year. 3. EMERGENCY MEETINGS Any three (3) members of the Committee may call an emergency meeting of the Committee when circumstances require the immediate consideration of the Committee. Notice :nay be in writing personally delivered to Committee members or may be in the form of personal telephone communication. Notice must include the date, time place, and purpose of such a meeting. Where practical, the Clerk shall make an effort to contact news-gathering organizations that have filed a request to receive no(ce of special meetings. SECTION 7. PUBLIC NOTICE & OPEN \1EETTNG P1JBLIC NOTICE: The City Clerk must 10st written notice of the date, time, place, and purpose of the meeting on tile City Hall bulletin board. Notice of meetings must be posted at least three days hefore the date of the meeting. The City wid f,bJish public notice in the official newspaper, at least th"ee (!:iys before the meeting tor all specia' meetings: When the performance of :,;[1 act is ornercd within a 'j;xed period uf ':me", the time is computed as excluding the first day and including the last day of the prescribed Of "fixed time period", unless the last r' 'y falls on a Sat':.day, Sunday or legal holiday. For example, if a meeting is scheduled [or a Thursd<lY, notice has to be given 0:' Monday to lTleet the three-day notice provision. In this sccnario, Tuesday is day one, Wt.:dne:~(lay is ci:!y two, and Thursday is (: y thlee. Monday is not included in the time computation. Similarly, if a special meeting is planned for MOI1'!JY, notice must be given on Friday; Saturday :!nd Sunday arc included in ::le tin,c eompuLltioll since they arc not the last day of the fixed period. If the Committee meets where a quorum is in attendance, tbe City must make public notice. UPEN MKKl1NG LAW: Under tile Minnesota Open Meeting Law, ail City Commi.[ec meetings must be "pen to the public. The opcl1meeting law serves three vital purposes: 1. To prohibit actions from being taken at a secret me ling where the interested public cannot be' fuliy informed of the decisions of public bodies or detect improper influences; 2. To ensure the public's right to be informed; and 3. To give the public 3n opportunity to present its views. The law prohibits the use of telephone conversations, e-mail, or letters in a deeision- making process among a 'iClorum of members designed to avoid an open meeting. Any person who intentionally violates th", open meeting law is subject to personal liability in the form of a civil penalty up to $300 for a single occurrence. The public body may not pay the penalty. Page 3 0[8 L.