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Mayor Mary Capra and Council Persons June 13, 2005 Page 2 8. Trails/Parks/Restrooms. SEH will convert the AutoCAD parks and trails information and add as layers to DataView. ($750) 9. DataView,m. Deliver the above data sets in DataView"", an easy to use product that SEH has developed using industry standard technologies. ($1,750 (discounted from $2,500)) 10. Training. Provide two-hour Data View" training course. ($250) II. Technical Support. Provided on an hourly basis at $90 per hour. Estimated 8 hours annually. Benefits The project deliverables will have the following benefits: I. Data View Plus,m will be loaded on the City's data server and the application will be installed initially on 5 City staff computers, to give access to all staff computers within City. 2. Mailing labels can be prepared with a 300-foot buffer for rezoning notices, or other public notices, in less than 5 minutes. This is a significant time saver and also adds accuracy to the process. 3. Staffwill have ready access to utility locations. 4. Data View Plus" will add attribute editing functionality, allowing staff the ability to easily update attribute information within the system. 5. DataView utility layers will contain fields for year built, material, size, and as-built number. These fields can be populated by City staff or an intern as the city has the man power or funds available. 6. SEH recommends updates to the utilities on an annual basis, unless other City needs determine the data be updated more often than once a year. 7. SEH can place additional layers of information into DataView as the need arises or the information becomes available to the City at an hourly rate. 8. SEH will provide the City with a disk of their current AutoCAD files, moved to the new parcel base. It is recommended that the City share these files with all consultants updating City Maps or creating new data. Costs The cost to provide our services for Tasks 1-9 outlined in our Project Scope if $9,350.00. This cost is an estimate on an hourly contract. Future Consideration Anoka County contracted with Mark Hurd to conduct a new aerial flight in the spring of 2005, which would be available for purchase in early August 2005. It is believed the price for the aerial photos will be $100 per square mile. In addition, by collaborating with the City of Lino Lakes for development of 2' contours, the City of Centerville would have access to those contours for its City at minimal investment. Scanned Record Drawings. It is assumed that the City has as-built record drawings of utility projects. We understand the City will contract to index and scan each of these sheets. An attribute (the name of the scarmed image) can be placed in the sanitary or water data sets to allow easy retrieval of the image in DataView,m. (Cost to add to DataView can be determined once we know the number of as-built record drawings).