2005-06-08 CC Agenda - Laserfiche WebLink

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o Review and verifY signatures on documents, ensuring they comply with legal requirements; serve as a notary for City Council, staff and residents. o Responsible for maintaining all records, office supplies, charts, maps, policies, ordinances, etc., in an accurate and organized manner. o Assists with front desk duties including answering direct public inquiries via telephones or walk-ins, understanding that the City Clerk is often the first point of contact with the City's residents and the public. o Responsible for the City's elections in conjunction with and in accordance to all election laws. This position provides for the recruiting and the training of the election judges; supervising election judges; coordination of election activities; maintains the operation of the election equipment; act as the City's election representative to the County and the State; keep current with State and federal election laws, regulations and requirements. The City Clerk notifies City officials of their election/appointment status; certifies all elected municipal officials to the County Auditor and performs all required elections duties. o Responsible for issuing and tracking licensing for liquor, tobacco, charitable gambling, animals, building, mechanical, plumbing and electrical permits, garbage hauling, rental and any other licensing requirements as established by the City, county, state or federal agencies. o As the City's Recycling Coordinator, the incumbent organizes the City's recycling program and events. o Coordinate and prepare articles for quarterly news letter; coordinate and prepare public hearing notices, budget summaries and other legal documents as required, for publication in the City's legal newspaper. o Coordinate and assist in the maintenance of the City's assessment records, searches, payoffs and current year balances. The City Clerk is responsible for sending appropriate assessment reports to the County Assessor's Office. o Request, review, analyze and summarize reports, statutes, and similar materials as requested by the City Administrator. o Assist the City Administrator with zoning administration, such as ordinance revisions, comprehensive land use plan amendments and other planning or zoning issues. o Other duties as assigned. o In the absence of the Account Clerk, may assume duties associated with payroll, accounting and/or utility billing. External Relationships with the Public o Establishes a good working relationship with clear respectful communications with citizens, businesses, commissions, consultants and representatives from other political subdivisions. o Represents the City to external groups in ways which enhance the image of Centerville and serve the best interest of the City. o Assures open communication, encouraging residents and businesses to be heard by the Council. . Prepares the releases of information for the public as directed by the City Administrator. . Performs other duties as assigned. Relationship with Council . May be required to attend after-hour meetings of City Council, Commissions, etc., as assigned or needed. . Coordinate City Council meeting activities under the direction of the City Administrator by preparing meeting agendas, compiling and delivering meeting packets to Council, providing a ?