2005-06-08 CC Agenda - Laserfiche WebLink

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CITY OF CENTERVILLE POSITION DESCRIPTION Position Title: Department: Accountable To: Status: Account Clerk II Administration Finance Director; City Administrator Non-Exempt Date: June 2005 PRIMARY OBJECTIVE OF POSITION: This position performs non-supervisory clerical, technical and secretarial work. Under the general supervision of the Finance Director, primary responsibilities of this position include operation and maintenance of the City's utility billing system, payroll administration, and performance of designated accounting functions. The position also has limited responsibility for maintaining the City's local area computer network, which requires the use of some technical skills. SUPERVISION RECEIVED: Works under the general guidance of the City Administrator and at the direction of the Finance Director. Incumbent is expected to work independently with limited supervision. SUPERVISION EXERCISED: None ESSENTIAL DUTIES AND RESPONSIBILITIES: The incumbent in this position performs a variety of clerical and technical tasks that reqUire considerable skill and knowledge, as well as routine, daily tasks that require little expertise. Examples include but are not strictly limited to: Utility Hillin!!: Function I. Set up and maintain customer accounts within the City's utility billing software; 2. Integrate remote meter read data into utility billing software on a quarterly basis; 3. Prepare utility bills and associated reports on a quarterly basis; 4. Assist residents and consumers with utility billing concerns and problems; 5. Process utility payments and transfer to fund accounting software daily; 6. Reconcile utility billing system with general ledger system monthly; 7. Process delinquent utility accounts for certification to county on an annual basis; 8. Prepare reports and schedules for the City's auditing firm, the Metropolitan Council and other agencies as requested; 9. Attend educational classes and seminars relating to the city's utility billing software and collection process, as requested; 10. Prepare correspondence as necessary pertaining to utility billing issues; II. Work closely with Public Works staff to ensure that set up of new utility accounts and maintenance of meter readings are done in a timely and efficient manner. PavroU Function I. Distribute, receive and verify time sheets on a bi-weekly basis; 2. Calculate and process bi-weekly payroll; 3. Maintain leave records and process requests for time off; 4. Prepare all tax, retirement and regulatory reports associated with payroll; 5. Systematically retain payroll records using appropriate retention guidelines; 6. Prepare payroll reports for administration, Workers' Comp, and City auditors; 7. Maintain knowledge of labor contracts, personnel polices and employment contracts as they relate to the payroll function;