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<br />~ <br /> <br />· Review and verifY signatures on documents, ensuring they comply with legal requirements; <br />serve as a notary for City Council, staff and residents. <br />· Responsible for maintaining all records, office supplies, charts, maps, policies, ordinances, etc., <br />in an accurate and organized manner. <br />· Assists with front desk duties including answering direct public inquiries via telephones or <br />walk-ins, understanding that the City Clerk is often the first point of contact with the City's <br />residents and the public. <br />· Responsible for the City's elections in conjunction with and in accordance to all election laws. <br />This position provides for the recruiting and the training of the election judges; supervising <br />election judges; coordination of election activities; maintains the operation of the election <br />equipment; act as the City's election representative to the County and the State; keep current <br />with State and federal election laws, regulations and requirements. The City Clerk notifies City <br />officials of their election/appointment status; certifies all elected municipal officials to the <br />County Auditor and performs all required elections duties. <br />· Responsible for issuing and tracking licensing for liquor, tobacco, charitable gambling, <br />animals, building, mechanical, plumbing and electrical permits, garbage hauling, rental and any <br />other licensing requirements as established by the City, county, state or federal agencies. <br />· As the City's Recycling Coordinator, the incumbent organizes the City's recycling program and <br />events. <br />· Coordinate and prepare articles for quarterly news letter; coordinate and prepare public hearing <br />notices, budget sununaries and other legal documents as required, for publication in the City's <br />legal newspaper. <br />· Coordinate and assist in the maintenance of the City's assessment records, searches, payoffs <br />and current year balances. The City Clerk is responsible for sending appropriate assessment <br />reports to the County Assessor's Office. <br />· Request, review, analyze and sununarize reports, statutes, and similar materials as requested by <br />the City Administrator. <br />· Assist the City Administrator with zoning administration, such as ordinance revisions, <br />comprehensive land use plan amendments and other planning or zoning issues. <br />. Other duties as assigned. <br />. In the absence of the Account Clerk, may assume duties associated with payroll, accounting <br />and/or utility billing. <br /> <br />External Relationships with the Public <br />· Establishes a good working relationship with clear respectful communications with citizens, <br />businesses, commissions, consultants and representatives from other political subdivisions. <br />· Represents the City to external groups in ways which enhance the image of Centerville and <br />serve the best interest of the City. <br />· Assures open communication, encouraging residents and businesses to be heard by the Council. <br />· Prepares the releases of information for the public as directed by the City Administrator. <br />. Performs other duties as assigned. <br /> <br />Relationship with Council <br />· May be required to attend after-hour meetings of City Council, Commissions, etc., as assigned <br />or needed. <br />· Coordinate City Council meeting activities under the direction of the City Administrator by <br />preparing meeting agendas, compiling and delivering meeting packets to Council, providing a <br /> <br />7 <br />