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<br />... <br /> <br />CITY OF CENTERVILLE <br />PosnnoNDESC~ON <br /> <br />Position Title: <br />Department: <br />Accountable To: <br />Status: <br /> <br />RECEPTIONIST/SECRETARY <br />Administration <br />City Administrator <br />Non-Exempt (Fl) <br /> <br />Date: June 2005 <br /> <br />PRIMARY OBJECTIVE OF POSmON: <br />This position has varied responsibilities, including receiving, screening, routing calls and visitors <br />to the appropriate Staff members. It is also primarily responsible for providing organizational <br />skills, administrative assistance and coordination for Administration functions. Must be able to <br />maintain a variety of files and records to be updates, accurate and readily accessible as required <br />or requested. Provide clerical support to other City departments, City Committees and City <br />Council as required or assigned by the City Administrator. <br /> <br />SUPERVISION RECEIVED: <br />Works under the direct supervision of the City Administrator. <br /> <br />SUPERVISION EXERCISED: <br />None. <br /> <br />ESSENTIAL DUTIES AND RESPONSffiILITIES: <br />Administrative Responsibilities <br />· This position is required to meet and greet people at the customer service counter in a <br />friendly, respectful and positive manner. <br />· Answer incoming telephone calls in a friendly, respectful and professional manner and direct <br />the caller to the appropriate resource in a timely fashion. <br />. Performs filing duties. <br />. Collect and process daily mail. Assist with City mailings. <br />· Issue permits and receipts as necessary and appropriate. Advise applicants of status of <br />permits. <br />. Perform general typing. <br />· Assist with copying and assembling Council and Committee packets; set up Council <br />Chambers for meetings. <br />. Performs recording secretarial duties to committees as assigned. <br />. Change Community Bulletin sign as needed. <br />· Provide general information to the public as needed; update the City's web site and City's <br />Cable TV channel on a regular basis. <br />. Assist the City Clerk with City's elections as needed. <br />· Update the City's Business Directory, emergency numbers and other informational <br />directories as apparent. Update building, plumbing, mechanical, electrical, parking logs. <br />. Other duties as assigned. <br />