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<br />Meeting materiols <br />Electronic communication of meeting materials should generally be conducted in a one-way <br />communication from the city clerk to the council. <br /> <br />· Councilmembers may receive agenda materials, background information, and other <br />meeting materials via email attachment or other electronic means (such as file sharing) <br />from the city clerk. <br /> <br />· If a councilmember has questions or comments about materials received, s/he should <br />inquire via electronic means directly back to the city clerk. A councilmember should not <br />copy other committee members on his/her inquiry. <br /> <br />· If the clarification is one of value to other councilmembers, the city clerk may send <br />follow-up materials or information to the council. <br /> <br />Materials relating to agenda items of a meeting must also be made available to the public at the <br />meeting. <br /> <br />Communication during council meetings <br />· Councilmembers should not communicate with one another via electronic means during a <br />public meeting. <br /> <br />· Councilmembers should not communicate with any member of city staff via electronic <br />means during a public meeting. <br /> <br />· Councilmembers are encouraged not to communicate with. the public via electronic <br />means during a public meeting. <br /> <br />Communication outside of council meetings <br />· Councilmembers should generally act with caution when using electronic means to <br />communicate with one another, being mindful of the Minnesota Open Meeting Law. <br /> <br />· If a councilmember wishes to share information with other members, s/he should do so <br />through the city clerk. The councilmember may request the city clerk distribute materials <br />to others. The communication should not invite response to or discussion between any <br />councilmembers, including replies to the person making the distribution request. This <br />should be considered a method for providing one-way information to other members of <br />the council. Again remember that materials relating to agenda items for city business <br />must be provided to the public at the meeting. <br /> <br />· If a councilmember wishes to address only one other member through electronic means <br />on any topic related to city business, s/he can do so directly, but should be mindful of the <br />following: <br /> <br />TIlls malerlalls prOvided as generallnlormatlon and Is not a substlluteforlegal advIce. <br />Consult your allorney lor advice concerning specific ....atlons. <br /> <br />-4- <br />