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<br />o One-to-one communication is ideal. <br /> <br />o The recipient of an electronic message or inquiry should reply only to the sender, <br />should not copy others on the reply and should not forward the original email to <br />other councilmembers. <br /> <br />o The sender of an electronic message should not forward or copy the recipient's <br />reply to any other councilmember. <br /> <br />· If a councilmember receives an electronic communication from any source related to city <br />business and distributed to multiple councilmembers (i.e., an email sent to the entire <br />council from a member of the public; or an email sent to three councilmembers from a <br />local business), s/he should reply only to the sender. The reply should not be copied to all <br />on the original distribution or forwarded to any other councilmember. <br /> <br />· If a councilmember receives listserv distributions, electronic newsletters, or participates <br />in electronic discussion forums where other councilmembers are also likely to participate <br />(such as chat rooms), the councilmember should not reply to any distribution or comment <br />so that the reply is copied to the entire distribution group, or any part of the group that <br />might include other councilmembers. The councilmember should instead respond only to <br />the sender of any message or inquiry. <br /> <br />Classification and retention of electronic communications <br />· Regardless of whether electronic communication by a councilmember is taking place on a <br />city-provided computer, home computer or other computer system, classification of <br />information as public, private or other is governed by the Minnesota Government Data <br />Practices Act (Minn. Stat. Chapt. 13) and should be treated accordingly. <br /> <br />· Councilmembers should retain electronic communications in keeping with city policies <br />and procedures, whether such communication takes place on a city-provided computer, <br />home computer or other computer system. <br /> <br />Tills material Is provided as generallnformetlon and Is not e substitute for legal sdlflce. <br />Consult rour attorney for adviCa concernlnll specific situations. <br /> <br />-5- <br />