2009-08-26 Handouts @ Mtg. - Laserfiche WebLink

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All of the Finance Director's timesheets for calendar year 2007 were signed as reviewed by the City Administrator. 3. We provided the City Administrator with copies of websites that referred to projects with which the Finance Director had been involved, including projects with the City of Centerville. The City Administrator provided a letter to us in response to the information we provided. He stated, "I have looked in more depth at the material and have provided the information to our City Attorney, Kurt Glaser. Neither Kurt nor I found any evidence that the employee has done anything illegal, improper or unethical." 4. We reviewed supporting documentation for a sample of disbursements made by the City of Centerville related to cell phone usage starting with calendar year 2005 through November 2008. Each invoice we reviewed supporting the City's disbursement indicated that the services provided were for five specific cell phone numbers. Four of the phone numbers were assigned to public works personnel, with the other assigned to the City Administrator. We also reviewed supporting documentation for a sample of disbursements paid by the City of Centerville to the Finance Director for possible reimbursements for use of his personal cell phone. No such reimbursements were noted during the period of January 1,2005, through November 30, 2008. Based on the review of the Disclosure of Financial Interests statement submitted by the City of CenterviIle's Finance Director, the timesheets submitted by the City's Finance Director and reviewed by the City Administrator, the disbursements made to the City's Finance Director that were reviewed and approved by the City, and the City of Centerville Attorney's opinion regarding the website information provided to him, we found no evidence to support that a conflict of interest between the City's Finance Director and the City of CenterviIle had, in fact, occurred or that the Finance Director worked on business not involving the City of Centerville during the hours he was paid by the City. Ene:ineer Costs The petitioners were concerned with the amount of engineering fees paid to Bonestroo, Rosene, AnderIik & Associates, Inc., (Bonestroo) and whether a conflict of interest existed between an employee of the firm and the City ofCenterville. We reviewed City Council meeting minutes, the contractual agreement between Bonestroo and the City ofCenterviIle, and invoices received from Bonestroo and paid by the City ofCenterviIle for calendar years 2005 through 2008. The following items were noted. I. The City of Centerville does not employ a City Engineer; thus, the City has a professional services contract for engineering services. The engineer is not an employee of the City of Centerville and, therefore, a conflict of interest does not exist between the engineer and the City of Centerville. Page 3