2009-08-26 Handouts @ Mtg. - Laserfiche WebLink

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Conflicts of Interest Petitioner~ ~Nere concerned that a conflict of interest existed between the City Finance Director and the City of Centerville. They were concerned that the Finance Director had outside employment that may have presented a conflict of interest with the City of Centerville. Furthermore, the petitioners were concerned that the Finance Director was working on business not involving the City of Centerville during the hours he was paid by the City of Centerville. We reviewed the City of Centerville's Personnel Policies, its Code of Ethics Policy, the City's Internal Control Procedures, Disclosure of Financial Interest statements filed at City Hall, and timesheets submitted by the Finance Director for calendar year 2007 . We also discussed the petitioners' concerns with the City of Centerville's City Administrator and reviewed mileage reimbursement request forms submitted by the Finance Director and payments made by the City of Centerville for cell phone usage. The following items were noted. 1. Section 5 of the City of Centerville's Code of Ethics Policy requires each public official, as defined therein, to file, as public record, in the office of the City Administrator, a statement regarding financial interests that the official may have concerning the City of Centerville. The City has developed a "Disclosure of Financial Interests" form to document the required disclosures by the public official. A "Disclosure of Financial Interests" statement signed and dated by the Finance Director on January 16, 2008, was filed with the City Administrator. The form requires the form preparer to provide "a list naming aU business enterprises known by me to be licensed by or to be doing business with the city, which I or any member of my immediate family is connected as a (an) employee, officer, owner, investor, creditor of, director, trustee, partner, advisor, or consultant" and "a list of my interests, or the interests of my immediate family, in real property located in the city, or which may be competing with the interests of the city located elsewhere, other than property occupied as a personal residence." In both instances, the Finance Director wrote "none" in response to the requests. 2. Section 6.7 of the City of Centerville's Personnel Policies states that "Employees must devote all work time to City business. Work time describes the entire workday as scheduled. No work relating to outside employment or other non-City business may be performed during work time. Outside employment may not present a conflict of interest or in any way jeopardize the welfare of the City. No Employee shall accept payor compensation from anyone for work done during time reimbursed by the City." Section II of the City qf Centerville's Internal Control Procedures requires timesheets to document hours that the employee worked and that the timesheets be signed by the employee's immediate supervisor and the City Administrator authorizing payment for the work. Page 2