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1998-03-12 Packet
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1998-03-12 Packet
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<br />tonnage goals. However, the exact fund amount the City receives is not guaranteed. <br /> <br />Motion by Mayor Wilharber and seconded by Ms. Nelson to approve the I999-SCORE <br />Fund Budget as presented. Motion carried unanimously. <br /> <br />Teresa Bender - Deputy Clerk/Treasurer <br />Ms. Bender was present to discuss financial reports and she distributed several financial reporting <br />examples. Ms. Bender explained that the Banyon software is limited to specific types of reports. <br />However, several cities use Banyon and the financial reports that can be created. Ms. Bender <br />noted that in the case of particular items of interest a spread sheet could be developed and <br />provided for the Council. <br /> <br />Ms. Nelson suggested to the Council a financial statement that disclosed the year to date figures <br />and detail of employee hours/overtime. The Council favored the year-to-date budget reports, but <br />preferred a condensed form of each general account and employee account. Ms. Nelson indicated <br />she would work with Ms. Bender to come up with a suggested financial statement for the <br />Council. <br /> <br />Ms. Nelson highlighted recommendations: <br />* Purchase a printer which handles larger work loads in less time and is quieter. <br />* Print one bill for both water and sewer. <br />* Purchase two stamps; one invoice stamp and one paid stamp. <br />*U se standardized time cards to eliminate transferring each employees hours on separate sheets <br />from the original. <br /> <br />Ms Nelson discussed the possibility of purchasing an "Open Payable" module to the Banyon <br />software (cost $395) which would allow invoices to be entered without actually printing a check. <br /> <br />Mayor Wilharber asked what action needed to be taken. Ms. Nelson indicated she wanted the <br />Council's support for the recommendations and then suggested the details and implementation be <br />left to the Administrator and Deputy Clerk/Treasurer. The Council favored the year-to-date <br />budget reports and the purchase of a new printer, but preferred a condensed form of each <br />employee account. <br /> <br />Dave Nyberg HR Green - Floodway Reduction <br />Mr. Nyberg gave a brief overview of the floodway reduction process and touched on a letter <br />dated January 22, 1999. The Council explained the Lake Area Utilities (6995 20th Avenue) <br />property was a potential site for the public works building. Mr. Nyberg explained the property <br />drainage status and that in 1993 a culvert was installed under CSAH 54 to allow drainage to the <br />creek, thus mitigating the water from the property. In addition, the application process to remove <br />the prospect site from the floodway status is lengthy and removal from the floodway is not <br />guaranteed. Also, removing the floodway status from the property does not remove the property <br />from the floodplain status, but according to City Ordinance construction and improvements are <br /> <br />2 <br />
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