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12 -09-09 <br /> department head. Violation of established policies and rules may result in <br /> disciplinary action under the discipline section of the City's personnel policy. <br /> 14.2 Safety/Accident Reporting <br /> Forms: Workers' Compensation and OSHA laws require that Employees involved <br /> in job - related accidents and sicknesses file a First Report of Injury as soon as <br /> possible. If necessary the Employee's department head may file the report on behalf <br /> of the injured or sick Employee. The department head is also responsible for filing <br /> an accident report with the City's Safety Officer. <br /> 15. SMOKING <br /> 15.1 General <br /> Prohibited: In the interest of good health, the City discourages Employees from <br /> smoking. Smoking is prohibited within all City buildings and in City owned <br /> vehicles. <br /> Approved Areas: The City Administrator will designate specific outdoor areas as <br /> smoking areas. There will be no smoking in areas not designated as smoking areas. <br /> If smoking results in discomfort to others, smokers are required to stop smoking. <br /> Smoking in non - approved areas may result in disciplinary action. <br /> 16. GRIEVANCES <br /> 16.1 Grievance Procedure <br /> Procedure: The following grievance procedure shall be followed by all Employees <br /> except those covered by the terms of a collective bargaining agreement. In all cases, <br /> grievances must be filed by the Employee adversely affected by the action of the <br /> City. <br /> Step 1: Any aggrieved Employee shall first file his /her grievance, in writing, <br /> with his /her immediate supervisor within ten (10) working days of <br /> the action from which the grievance arises or the date upon which <br /> the Employee became aware of the action. In cases where the <br /> Employee has been adversely affected by an action administered by a <br /> City Employee of a higher rank than that of his /her immediate <br /> supervisor, the affected Employee shall file his /her grievance, in <br /> writing, with the City Employee whose action the adversely affected <br /> employee is grieving. Notice must include the following: <br /> A) Statement of the grievance and relevant facts; <br /> 13) The remedy sought; and <br /> C) The specific provision of the personnel policy (if applicable). <br /> Page 29 of 50 <br /> Adopted _,2009 <br />