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C. Six month follow - up: Ms. Capra indicated that the school has been rented from 9 a.m. to 1 p.m. at a cost of $83. The Cityis responsible for set up and clean up. Ms. Capra added that letters have been sent to all group contact persons requesting that they prepare a short presentation on the activity of their group since the Minnesota Deshin Team visit. The presentations will follow a brief introduction, and should be about five minutes in length. Aimee Fairbrother stated that she received a phone call group contact person (Downtown and StreetScapes) Lynae Marshall who indicated that she will continue to volunteer, but would like to be removed from the list as the contact person. Ms. Fairbrother added that John Magill is also listed as a group contact person for Downtown and StreetScapes, and that he would be willing to if somebodytold him what to say. Ms. Capra indicated that she will meet with Wayne LeBlanc to discuss possible alternatives. Ms. Capra also added that somebody should try to get a hold of the contact persons to see how prepared they are on their presentations. Ms. Capra stated that the - City has a survey to fill out for Minnesota Design Team regarding what we have accomplished so far and our goals. Theresa Brenner and Mary Capra will be working on the survey. Mr. Rehbine questioned set up and tear down. Ms. Capra indicated that she will talk to Wayne LeBlanc to get names of possible volunteers that would be willing to help with setup and tear down. Ms: Capra also indicated that she will confirm with John Magill about the quantity of danishes/juices to be provided. Aimee Fairbrother agreed to invite by telephoning all "current volunteers" that are on the Design Team volunteer listing. The conunittee discussed the possibility of inviting the community via a mailer. The idea was - declined due to the cost of the mailer vs. the quantity of additional residents that would attend. NEW BUSINESS DESIGN TEAM EXPENDITURE POLICY Aimee Fairbrother indicated that City Administrator Jim March has received some questions in reference to Design Team volunteers using City stationary, expenses etc. Currently, there is no formal guideline or resolution defining this procedure. The committee discussed the proposed policy. After some changes were made, all were in agreement. The policy agreed on should read: Design Team Sub - Committee Expenditure Policy * Reimbursements: Reimbursement of funds will be granted on expenses that have prior approval of the EDC committee. Qualifying expenses include but are not limited to the following: Copies, mileage, postage, paper products, and any supplies directly related and documented for a specific Design Team event/project. * City Supplies: Will be discussed at next regular scheduled meeting.