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r <br /> Date: December 13, 1999 <br /> To: Mayor Wilharber and Centerville City Council <br /> Jim March, City Administrator <br /> From: Theresa Brenner <br /> RE: Additional information for a proposed long -term planning process <br /> Thank you for adding our proposal to the agenda on December 20. Unfortunately, I <br /> won't be able to attend, but Wayne will be there. We have had more discussions about <br /> how to approach our idea. You should have received a separate letter from Wayne about <br /> some of the projects we could work on. My memo has more information about the <br /> planning process and committee organization. I want to emphasize that this is a proposal. <br /> We don't have all the answers about how this will work, but we are eager to assist with <br /> the city's long -term planning process and to work cooperatively with the Council, staff, <br /> and committees. <br /> Process for determining Ione -term goals <br /> Before we start anything, we need to have a clear understanding of our purpose, goals, <br /> and objectives. Wayne and I should meet with the Council when you discuss your goals <br /> for 2000. The Council should give us direction for the projects they want us to work on. <br /> We should also have a list of the Design Team's ideas for the Council to consider, along <br /> with progress of each item to date. The Council should prioritize these as well, such as <br /> short term, long term, or not interested. We don't want to waste our time on work that <br /> you don't think is important. <br /> Committee organization <br /> Initially, I don't think we should pursue a traditional committee structure. Wayne and I <br /> could meet with Jim once a month from about 4 -5 p.m. Then, we could find people <br /> relevant interests, skills, or knowledge to help us with specific projects. They could be <br /> individuals from the existing committees, Design Team volunteers, staff, or outside <br /> resources. I think the key is to be flexible and to match the right people with the <br /> appropriate project. We would provide regular updates to the Council, and, of course, <br /> seek prior approval for expenditures. <br /> Thanks again for your consideration. <br />