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RECORDING SECRETARY SERVICE AGREEMENT THIS AGREEMENT is made between TIMESAVER OFF SITE SECRETARIAL, INC, ( "TOSS ") and the CITY OF CENTERVILLE, 1880 Main Street, Centerville, MN 55038, ( "CENTERVILLE "). CENTERVILLE wishes to retain the services of TOSS to act as recording secretary for all regular City Council and Planning Commission meetings during the term of this Agreement, and such special meetings as CENTERVILLE shall request of TOSS from time to time. IT IS THEREFORE AGREED AS FOLLOWS: 1. Recording Secretary. TOSS shall provide a competent, experienced and professional recording secretary to appear at and attend, record, transcribe, and submit minutes of all CENTERVILLE City Council and Planning Commission meetings and, as requested of TOSS by CENTERVILLE from time to time, special meetings of its Subcommittees. Minutes of each meeting shall be prepared and submitted via e -mail within five (5) days after each meeting to such officer as the City Administrator may designate from time to time. 2. Equipment. CENTERVILLE shall provide for each meeting at the meeting site all tape recording equipment required to record the minutes of the meeting (if desired). TOSS shall provide all equipment and materials necessary to transcribe and prepare the minutes and to take shorthand/machine minutes at the meeting. 3. TOSS. Charges. TOSS shall be paid for its services as recording secretary for each meeting (the highest rate will prevail), as follows: a. Base Rate of One Hundred and 00 /100 dollars ($100.00) for any meeting up to one (1) hour (billable time) plus Twenty -five and 00 /100 dollars ($25.00) for each thirty (30) minutes following the first one (1) hour; or b. Twenty-two and 00 /100 dollars ($22.00) per hour for time attending meetings, and fifteen (15) minutes prior to Call to Order and fifteen (15) minutes following Adjournment with a one and one -half (1.5) hour minimum; and Nine and 75/100 dollars ($9.75) for each page of minutes prepared from shorthand or machine notes of the recording secretary as draft minutes for submission to and the review and comment of CENTERVILLE for their preparation of final minutes.