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• ' , c. <br /> � . k � „ , ♦ <br /> � � " ° PAGE THREE <br /> � <br /> All other matters normally handled by a secretary shall be the <br /> responsibility of the City staff person assigned to the Board. These <br /> duties shall include: preparing minutes of the meetings and keeping <br /> the minutes in an appropriate book; give and serve notices required <br /> by �aw or by the by-laws; prepare agendas for any meetings of the <br /> Board; be custodian of the Board's records; inform the Board of any <br /> correspondence relating to business of the Board and to attend to <br /> such correspondence. <br /> SECTION TEN. VACANCIES. <br /> Should any vacancy occur among the members of the Board by reason <br /> of death, resignation, disability or otherwise, immediate notice shall <br /> be given the City Council by the Chairman. Should any vacancy occur <br /> among the officers of the Board, the vacant office shall be filled <br /> by election at the regular meeting. Said newly elected officer shall <br /> serve the unexpired term of the vacant officer. <br /> Should any member have three (3) unexcused absences from consecu- <br /> tive regular meetings, i.t shall be deemed a vacation of the term and <br /> the Chairman shall request the City Council to fill the vacancy. <br /> AMENDMENTS <br /> SECTION ELEVEN. AMENDING THE BY <br /> These by-laws may be amended at any meeting of the Board provided , <br /> that notice of said proposed amendment is given to each member in writing <br /> at least five days prior to said meeting. <br /> ADOPTED JULY 14, 1981 <br /> � ` <br /> Gregor . Withers Phill Va t <br /> Adminzstrative Assistant to Council Chairman <br />