2001-07-10 Agenda Packet - Laserfiche WebLink

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/ June 4, 2001 Communications Ad Hoc Committee Meeting Minutes that then would be processed like any other credit card payment would. Ms. Wilcox ' stated that Trish, Media Junction, thought that the City was already set up to accept credit cards. The Committee was unsure of this capability. Ms. Wilcox felt that an area that the Committee could expand on would be the public safety section, such as DARE, neighborhood watch groups, contact information, etc. Ms. Wilcox suggested the addition of Council term information and telephone numbers. Ms. Wilcox stated that Council minutes and agendas could be archived in PDF format. Ms. Wilcox stated that if the City was set up with an Administrative Update feature it could be done at City Hall. City Staff would need to create the database and be in charge of updates. Ms. Wilcox stated that some programming would be involved along with staff training prior to uploading information to the Internet. Chair Brenner questioned the cost involved in same. Ms. Jesi Arola stated that it would need to be determined the sections of the site that would encompass this service, and same would determine cost. Committee Members Fairbrother and Abrahamson questioned the cost of just providing this service to the Council section. Ms. Jesi Arola stated that he had no idea and felt uncomfortable throwing out a figure. Ms. Wilcox stated that she could ascertain that information from the programmer and forward same to the Committee. Ms. Wilcox stated that the programmer charges $120/hour, however, Media Junction has been giving the City a reduced rate. Discussion ensued in regards to updating the Council section and the newsletter section in this fashion. Chair Brenner stated that currently the City is no longer completing a newsletter. Ms. Wilcox suggested that if and when the City chose to formulate another newsletter, residents could be polled to whether they desired to receive ' it electronically versus U.S. Postal Service. Ms. Jesi Arola stated that the City could do this if an Administrative function was set-up for this section. Chair Brenner questioned the amount of hits the City site receives per month. Ms. Jesi I Arola stated that if you go on-line, go to centervillemn.com/reports. Ms. Jesi Arola explained that this would give you the break down of hits, users, time spent, where they came from, days and times of where they came from. Ms. Wilcox stated that if someone has a user name and password they would have access to this information on-line. Ms. Wilcox stated that some changes needed to be made to statistics page. Discussion ensued regarding the design to sketch and the date of same. Chair Brenner stated that item could be updated more thoroughly. Media Junction's main suggestions were that someone needed to be responsible for content and regular updates. Chair Brenner questioned the maximum amount of space that could be utilized for the City's web site. Ms. Wilcox stated that Media Junction has a flat rate for all participants and do not charge for space. Chair Brenner stated that the Committee is currently researching Document Imaging Software and would this information be usable. Ms. Jesi Arola stated that these kinds of documents would be considered graphics and not text. Graphics would need to be extremely large for individuals to read clearly. Ms. Wilcox stated that if the minutes are in Word they could be e-mailed and used that way. Committee Member Abrahamson questioned whether chat rooms would be a possible addition to the current site. Ms. Wilcox stated that it may be a possibility and reported that they have completed a bulletin board recently for another customer. It was felt that real-time chat would be an enormous amount of programming, however, it could be a possibility. Ms. Wilcox stated that she would provide information regarding both options. , Committee Member Fairbrother questioned the amount of time spent on the City's web site. Ms. Jesi Arola stated that Justin had completed some updates a few weeks ago. Ms. Page 2 or 4