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_ . . <br /> C. Six month follow - up: Ms. �apra indicated that the schaol has beerr rented from 9 <br /> a.m. to 1 p.m, at a cost of $83. The City is responsible for set up and clean up. Ms. <br /> Capra added that letters ha.ve b�n s�nt to a1t graup c6ntact persons requesting that they <br /> prepare a short presentation on the activity of their group since the 11�nnesota Design <br /> 'Feain visit. The presentaxians a bri�fintraducti6rr, and shoul�i be a�out five <br /> minutes in length. Aimee Fairbrother stated that she received a phone call from group <br /> contact person (Downtown and �treetSc�pesJ Lyrra.� lbiarshall who indi�at�d that she will <br /> continue to volunteer, but would like to be removed from the list as the contact person. <br /> Ms: Fairbrother added thax 3ohn Ma:gill ��a1so list�d as a graup contact p�rsan fox <br /> Downtown and StreetScapes, and that he would b willing to speak if somebody told him <br /> what to say. Ms. Capra indicated that sh� witY'�t� m Wayne LeBla.nc ta discuss <br /> possible alternatives. Ms. Capra also added that somebody should try to get a hold of the <br /> contact persans to see how prepar�d they are �n their pr�s�rttations. M�. eagra �t��ed <br /> that the City has a survey to fill out for the Minnesota Design Team regarding what we <br /> have ac�omplished so far arid our goals: Ther��s Br�nner anrl Mary Capra wiil,be <br /> working on the survey. Mr. Rehbine questioned set up and tear down. Ms. Capra <br /> indicated that she will talk ta V�ayne L�B�anc to get names - of possible volunte�rs that <br /> would be willing to help with set up and tear down. Ms. Capra also indicated that she will <br /> confirm with John Magill abaut the quantity af c�anish�sljui�es to be provid�d: Aimee <br /> Fairbrother agreed to invite by telephoning a11 "current volunteers" that are on the Design <br /> Team volunteer listing. Th� cornmittee discussed th� passibility of invitin� th�cammunity � <br /> via a mailer. The idea was declined due to the cost of the mailer vs: the quantity of <br /> add'itionaT resideirts that woulc� attend. <br /> , <br /> NEW BUSINESS <br /> DESIGN TEAM EXPENDITURE POLICY <br /> Aimee �airbrother indicat�that City Admiiustratar Ji� March has received some ' <br /> questions in reference to Design Team volunteers using City stationary, expenses etc. <br /> Cunexrtly, there is no format guideline or resotution defming this procedure. The <br /> committee discussed the proposed policy. After some changes were made, a11 were in <br /> �greement: The policy agreed 6sshaulc� read: <br /> Design Team Sub-Committee Ex�enditure Policy <br /> * Reimbursements: Reimbursement of functs will be granted on expenses that have <br /> prior approval of the EDC committee. Qualifying expenses include <br /> butare not timited to the following: Copies, mil�age, postage, <br /> paper products, and any supplies directly related and documented <br /> , for a specific Design Team eventlproject. <br /> * City Supplies: r J�� �( /L%�� � <br /> � J �U <br /> �� � <br /> � <br /> � �� ' a <br /> � G <br />