2010-08-04 P & R Agenda Packet - Laserfiche WebLink

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July 29, 2010 Dallas Larson Administrator City of Centerville 1880 Main Street Centerville, MN 55038 Re: Transportation Enhancement Grant Regional Trail Link Project Re -Bid City of Centerville Bonestroo File No.: 000616 - 08165 -0 Dear Dallas: On Tuesday, July 13, 2010, bids were opened for the Transportation Enhancement Grant Regional Trail Link Project. Only two (2) bids were received and they were both considerably higher than the engineer's estimate. With the bids as they are, and the amount of federal funding capped, it would be difficult for the City to afford its share of the project. With this in mind, on Wednesday, July 14, 2010, the City Council requested that Anoka County reject all bids. At a meeting of the County's Public Works committee on July 19, 2010, the County followed through on this request; rejecting all bids and authorizing a re -bid of the project. This leaves two options. The first option would be to abandon the project altogether. The other is to re -bid the project with some modifications to the bid in an effort to receive lower bids and to allow more flexibility in award of the project. At the last City Council meeting, the direction from the Council was to return with a proposed format for the re- bidding of the project. The following outlines our proposed re -bid scenario along with our scope of services for this effort. Proposed Changes to the Bidding Documents Extension of the Construction Completion Date The original bid documents required substantial completion of construction by November 24, 2010. The proposed re -bid would allow the contractor to begin construction in 2010, but not require completion until the fall of 2011. Certain restrictions would be incorporated to minimize disturbances to neighborhoods for extended periods of time. For example, we would expect that if work on a certain trail segment were begun in 2010, it would be finished in that same year.