2010-09-22 CC Packet - Laserfiche WebLink

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TO: Honorable Mayor & City Council Members FROM: Kim Stephan DATE: September 16, 2010 SUBJECT: Requesting $2,700 8K Revenue be Reserved for Purchase of PA System At the June 2, 2010 Parks & Recreation Committee Meeting Mr. Tom Lee suggested to the committee that if the Music in the Parks Program is something they would like to continue they should think about purchasing a PA system as most good bands will not play for $300 if they have to bring and set up their own PA system as it is time consuming and labor intense. If the PA system were available the committee would be able to attract more good bands for lesser fee. Mr. Lee said the committee could purchase everything needed for approximately $3,200 and he will put together the information for the committee to review. Chairperson Branch asked about storage and set up. Mr. Lee said the equipment could be stored in a relatively small space, probably at Public Works and he would be able to train people to use it. Committee Member Haiden asked about renting equipment. Mr. Lee stated that renting at $250 each time the equipment would shortly pay for itself. Mr. Lee supplied the committee with information regarding which equipment is needed and costs associated. The committee has not had the opportunity to review this information as far as making a recommendation to purchase the equipment and will discuss this item further at the October 6, 2010 Parks & Recreation Committee Meeting. The committee does believe a PA system would be of great benefit to the City, not just for Music in the Park, but for all Park Programs and City Events, such as the Fete des Lacs Parade and the 8K Run. The revenue for the 2010 8K Run was $2,700 and the committee would like to request this amount be specifically designated towards the purchase of a PA system estimated at approximately $3,200. The committee feels it is important to use the revenue from the 8K Run to benefit Park Programs as this was the goal with the inception of the run. Motion was made by Committee Member Seeley, seconded by Vice - Chairperson Grahek to request City Council allocate the $2,700 revenue from the 2010 8K Race to a fund specific to buying a PA system for City Events & Park Programs to be carried over into 2011. All in favor. Motion carried unanimously. 0