2010-10-06 P & R Agenda Packet - Laserfiche WebLink

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Parks & Recreation Committee Meeting Minutes 09 -15 -10 stable in the area that could offer the service for less. Whether or not the committee decides to have a 2nd Flea Market in the spring in conjunction with the Annual Garage Sale Days is open for discussion, but the committee is leaning towards not having the event. It was quite a bit of work and it was not that well attended, but the weather was also a factor (rain and cold). This will be re- evaluated in the spring. Chairperson Branch reported he attended a meeting on the recap of the Parade, Fireworks, 8K and Lion's Festival Events. The dates were set for 2011 with the parade being July 30 Fireworks are as of yet undetermined, but it may be switched to Saturday night of the same weekend, instead of Friday. The Lions will continue with the softball and kickball tournaments as well as the street dance, also the same weekend. 2011 Park Upgrades or Enhancements (Play Equipment. Vollevball Court, Irrigation) Budget Items• A. Consideration of PA (Public Address) System At the June 2, 2010 Parks & Recreation Committee Meeting Mr. Tom Lee suggested to the committee that if the Music in the Parks Program is something they would like to continue they should think about purchasing a PA system as most good bands will not play for $300 if they have to bring and set up their own PA system as it is time consuming and labor intense. If the PA system were available the committee would be able to attract more good bands for lesser fee. Mr. Lee said the committee could purchase everything needed for approximately $3,200 and he will put together the information for the committee to review. Chairperson Branch asked about storage and set up. Mr. Lee said the equipment could be stored in a relatively small space, probably at Public Works and he would be able to train people to use it. Committee Member Haiden asked about renting equipment. Mr. Lee stated that renting at $250 each time the equipment would shortly pay for itself. Mr. Lee supplied the committee with information regarding which equipment is needed and costs associated. The committee has not had the opportunity to review this information as far as making a recommendation to purchase the equipment and will discuss this item further at the October 6, 2010 Parks & Recreation Committee Meeting. The committee does believe a PA system would be of great benefit to the City, not just for Music in the Park, but for all Park Programs and City Events, such as the Fete des Lacs Parade and the 8K Run. The revenue for the 2010 8K Run was $2,700 and the committee would like to request this amount be specifically designated towards the purchase of a PA system estimated at approximately $3,200. The committee feels it is important to use the revenue from the 8K Run to benefit Park Programs as this was the goal with the inception of the run. Motion was made by Committee Member Seeley, seconded by Vice - Chairperson Grahek to request City Council allocate the $2,700 revenue from the 2010 8K Race to a fund specific to buying a PA system for City Events & Park Programs to be carded over into 2011. All in favor. Motion carried unanimously. B. Play Equipment at Royal Meadows and Eagle Park — 2 to 5 Age Group 3 of 5