2010-09-15 P & R Minutes Approved

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Parks & Recreation Committee Meeting Minutes 09-15-10 This item was originally added in the spring 2010 with new members on the committee looking for some background information on the parks, but was continually tabled due to other more pressing items on the agendas. The committee members feel at this time they have enough history and will ask specific questions as they come up. Ms. Stephan & Committee Member Seeley did mention some of the projects the committee has seen completed through the last 10 years; the Skate Park, the play structure at Laurie LaMotte Memorial Park, Renovation - Phase One to Tracie McBride Memorial Park, paving of Laurie LaMotte Memorial Park parking lot, the development of Hidden Spring Park and the pavilions in both Hidden Spring and Laurie LaMotte Memorial Park. There were donations of Charitable Gambling Funds from Dead Broke Saddle Club for approximately $15,000 of these projects. Parks & Recreation Revenue & Expenses Chairperson Branch provided the committee with a working spreadsheet document regarding Centerville Parks & Recreation Programs for 2011 including; event, coordinator, dates, time and budget amount, the same was also done for Park Enhancements and Recreation Events of Interest, but not Sponsored by Parks & Recreation such as; the Parade, Fireworks & Water Ski Shows. The committee reviewed and made changes to some of the items and would like this document included into the minutes. Theses spreadsheets will be included at the end of the minutes. Chairperson Branch added the committee had spent 90% of what had been budgeted for, getting more for our money this year. It was decided to leave the budgeted amount for Music in the Park at $1,500 for 2011, since the committee would like to purchase a PA system which will make it easier for the bands to perform. 2011 Parks & Recreation Programs (Determine the Events, Dates and Event Coordinator) The committee talked about each event on the Park Program sheet and who is willing to be coordinator for each event, with a back up. All events were not assigned a coordinator at this time since three (3) members were missing from the meeting and it is hard to coordinate schedules a year from now. There was confusion in 2010 at the starting time for the Music in the Park Program as it was reported in the local newspapers that it would start at 6:30, the committee decided to leave it at 6:30 for 2010, but for 2011 the preferred time would be 7:00 p.m. Committee Member Peterson agreed to continue coordinating the Movie in the Park depending on how well received the upcoming first event is. He reported $400 is a pretty tight budget and he would prefer the committee allocate more for the event to rent a better quality movie. If St. Genevieve was used instead of the park, the price of indoor movie showings is less than outdoor showings. The upcoming Skate Night at Schwan’s was scheduled for September in the spring of 2010. The committee will report back at the next committee meeting how well attended it was and whether it is something they would like to continue in 2011. The Horse Drawn Hayride & Skate Night events at Laurie LaMotte Memorial Park have always been well attended and are definitely an event the committee would like to continue. For 2011 the thth committee selected Saturday January 8 and Saturday, February 5 for Skate Nights, with the first one having the horse drawn hayride. The hours would be from 6:30 to 8:30 p.m. Ms. Stephan will check with Bunker Stables for a price and availability as well as do some research to see if there is any other 2 of 5