2008 03-18 CC MINUTES - Laserfiche WebLink

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C) City Newsletter (Artig-Swomley): Councilor Artig-Swomley provided a handout with several possible stories for the April Newsletter. Itwas discussed that Meet the Mayor would be planned for the 2" d Tuesday of the Month from 6 30p.m. to 8:30 p.m. This will start April 10t. It was also discussed that additional copies will be. made so some can be placed at Heritage Hall. NEW BUSINESS A) Approval of payment of claims for February - March 2008: Mayor Emeott referred the Council to the. listing of payments requiring approval. Payment ofclaims for timeperiod above was unanimously approved as indicated by Councilor's signatures on this document. Mayor Erneott stated that with the failure of investment firms, he hasverified with city treasurer Jessie Hart, that money in the city checkbook is insured up to..$100,000. B) Joint Powers. Agreement (JPA) with Roseville for data services: The city of Roseville, under ajoint powers agreement, can provide data services to City of Gem Lake for $1200 for another year. Attorney Oliver stated that an additionalstatement wasadded to the IPA with an indemnity clause. Motion by Schilling, Second by Artig- Swomley to approve. the JPA was unanimously approved by voice. vote. C) Pernnits and Inspection Software — purchase software: Mayor Emeott stated that City Treasurer is suggesting that the city of Gem Lake purchase Permit and Inspection: software instead of keeping this on an excel spreadsheet. This software allows for the record keeping, permitting and querying of permits all through one. program. The progress of permits will be accessible by staff at either Heritage Hall or the White Bear Township office, Gem Lake is not able to use White Bear Township's license. The cost will be.$1495. Motion by Schilling, Seconded by Artig-Swomley for .purchase .of this software was unanimously approved by voice vote. D) Approve Licences for: 1) Resolution 2008-05— On -Sale Liquor License for Gem Lake Hills LLC and Sunday On -Sale License for Gem Lake Hills LLC. 2) Resolution 200.8-06 Country Lounge. 3) Resolution 2008-07 — 4) Resolution 2008-08 -. On -Sale. Liquor License for Country Lounge and Sunday Oil -Sale License for Wine License for Cafe Cravings — Retail Tobacco License for Country Lounge. There will be a change in the time period for which these licenses will be issued. They will be issued for 1/1/2008 — 1/1/2009 instead of from April. to April. Motion by Schilling, Seconded Artig-Swomley for allfour of these resolutions was unanimously approvedby voice vote. E) Costs for use of. Heritage Hall: Mayor Emeott stated that several requests have been made to use the Heritage Hall large conference. room. Councilor Schilling reported on what other businesses in the area charge for rental: of their: conference rooms. After much discussion, it was decided that there will be a discount provided to residents of the City of Gem Lake and White Bear Township. In summary; the Heritage Hall large conference hall may be rented Monday— Friday for a cost of $50/hour with a two hour minimum with the following exception. Friday through Sunday night rate will be $I00lhour witha two hour minimum. Residents will be given a 50% discount on this fee. In addition, a $30 cleaningfeewill be charged and a $100 refundable deposit will be required. The refundable deposit will be released after the room has been cleanedand inspected for damage. Since the budding does not have kitchen facilities or tables, if food will .be brought in for an event, one of the approved catering services on the contract must be used. No liquor may be served or consumed on the premise at this time. The room may be rented out no greater than 3 months in advance and is on a first come first served basis. Nonprofit/governmental agencies that service the City of Gem .Lake and White Bear Township may request use of the room on a space availability basis at only the cost of the cleaning fee of $30. F) Job Description — City Secretary: Mayor Emeott provided a written copy of a job description asagreed upon by both the new city secretary and Mayor Emeott. The secretary will report to Mayor Emeott directly and will be assigned tasks accordingly.: It was suggestedthat a line items for "Helping with the newsletter" and a finalone stating "Other job duties as assigned" should be. added. Look for us on the World Wide Web at gemlakemn.org