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NOTES: <br />1) Heritage Hall seats 75 persons maximum (maximum occupancy). There are only <br />26 parking spaces in the on -site parking lot. <br />2) Heritage Hall meeting hall has 55 chairs and 3 tables. If additional chairs or tables <br />are needed they should be provided by the caterer, or by a bonded provider of <br />meeting room furniture who will be responsible for all damageto the building <br />done during installation/delivery or removal. The City of Gem Lake must be <br />notified in advance of whom will be doing this moving and must approve their <br />work. <br />3.) All .reservations must.be applied for at least 30 days in advance of the proposed <br />meeting/eventdate by completing a form provided by the City of Gem Lake. <br />4) Groups/Events must receive City of Gem Lake City Council approval in advance <br />foruse of Heritage Hall. Group users of regular meetings shall receive an <br />approval for one calendar year only. Renewals shall beprocessed in the same <br />manner as the original application. <br />5) All fees must be paid at least two weeks in advance of the use/event. The <br />damage deposit will be refunded to the provider if no damage is found. <br />6) All building user groups/events shall identify a "responsible person" and <br />"alternate" who shall be responsible for the following: <br />a) Group users shall notify the City of Gem Lake Secretary or his/her <br />designee 24 hours prior to the scheduled meeting date to confirm their <br />need for the meeting room and its availability. <br />b) Meet with the Heritage Hall staff to receive an orientation on the use of <br />the Hall and the operation of the building security system. <br />c) Sign for and receive a Heritage Hall key and the building security access <br />code. <br />d) Acknowledge that they shall be responsible to open and close the building, <br />clear and reset the building alarm and assure appropriate use of the <br />facilities. <br />e) Groups/Events that are using Heritage. Hall for just one meeting/event <br />shall return the building key the next business day after the meeting/event. <br />f) Users holding monthly/regular meetings shall return the building key <br />when they no longer will be using Heritage Hall for their meetings. <br />g) All refuse generated by the group/event shall be collected and removed <br />from Heritage Hall. This does not mean that you place it in the building. <br />waste baskets/recycling containers but that you physically empty the <br />containers and remove it from the building. <br />h) Return the meeting hall furniture to its initial setup with the tables in front <br />and chairs in a normal meeting room fashion. <br />Look for us on. the World Wide Web at genilakemn:org <br />