2009 07-21 CCP - Laserfiche WebLink

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Mr. Robert Uzpen July 9, 2009 Page 2 Task 2: Construction Administration • • Coordinate a preconstruction conference with the contractor, City .staff,.private.. utilities, and SEH representatives.. • Provide daily on --site construction observation services during: the construction of the improvements (we estimate 96 hours for this effort). Provide needed construction staking for the storm sewer & street. improvements. Review and recommend payment of contractor pay requests. • Prepare "as -built", construction drawings of theimprovements in hard copy and electronic format. Optional Task 3:. Special assessment assistance If requested, we can assist the City with the special assessments for the project. This could include: assistance in preparation of the special assessment role and attending the assessment hearing if requested. For fee estimating purposes we have assumed this task to require 14 hours of staff time plus 2 hours to attend the assessment. hearing. Actual time spend on thistask would be billed onan hourly basis should the. City request task 3. Schedule We anticipate starting our services upon your authorization and will coordinate completing our services per the anticipated project schedule shown below: • Complete topographic survey July 31, 2009 • Review draft plans with City. August 18 • Authorize advertisement for bids. August 18 • Advertise project for bidding August 26, Sept. 2, 9 Open. bids September 17 • Award. contract. September 22* • Complete construction October 30 • Assessment hearing November 17 The above project schedule is based on authorizationof this agreement on July 21, 2009. If there are delays in the Project that are beyond ourcontrol, you agree to grant additional compensation and time to complete the services. Note this is not theregular scheduled .September council meeting date. Due to the newspaper deadline and publication dates, the required three weeks of advertising will not be achieved prior to the regular scheduled September 15,h meeting. Compensation Based on our understanding of theproject and the scope of services described above, SEH proposes to complete this work for $30,065. A :detailed breakdown of tasks and hours is shown in Attachment A. Compensation for the services identified in the scope of work will be made on an hourly basisplus cost of reimbursable expenses.