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City of Gem Lake City Council Meeting Minutes March 19, 2024 4 | Page Councilmember Lindner introduced a motion to accept the quote from Forest Lake Contracting in the amount of $6,500.00, seconded by Councilmember Amlee. Voice vote taken, all voted yes, motion carried. Sewer Billing Rate Letter Acting City Clerk Melissa Lawrence created a Utility Rate Change letter to send out to all flat rate sewer customers for the changes taking effect in the first quarter of 2024. During the review of all utility billing customers to put together a mailing list for the letter Mrs. Lawrence discovered that there were three (3) properties in Gem Lake that had never been set up to receive utility bills in the Hillary Farm development. This was quite concerning to discover as one of the properties was built as far back as 2005, with the latest of the three (3) being built in 2016. Mrs. Lawrence put together a letter to send to those three (3) properties informing them that they would begin receiving utility bills beginning with the first quarter of 2024. Another concerning issue that was discovered is that there are still three (3) properties on Scheuneman Road that are still not connected to the city sewer. Mrs. Lawrence will work with City Code Enforcement Officer Mike Johnson and City Attorney Kevin Beck on the best way to approach this problem. Gem Lake Website Gem Lake’s website is in need of a refresh. Acting City Clerk Melissa Lawrence had a zoom meeting with Mindy, a web developer from Red Lily Digital that helps manage the website. During this meeting it was brought to Mrs. Lawrence’s attention that one of the versions of WordPress being used to manage the site was no longer supported and outdated. Plugins were also in need of updating to bring current. Mindy suggested that the city move to a more secure hosting platform. Two (2) quotes were received, one (1) for a Gem Lake Hosting Proposal and the other for a Gem Lake Website Build Proposal. Hosting Proposal to Enhance Security Red Lily Digital will set up a new Flywheel ‘Tiny’ account, move Gem Lake’s current database and file system from GoDaddy hosting to Flywheel hosting. (https://getflywheel.com) After the move, Red Lily Digital will test the site to ensure everything was moved successfully. Once final approval is given, the DNS will be updated to point ‘https://www.gemlakemn.com’ to new the Flywheel server. The Flywheel Tiny Plan will cost $150.00 a year and includes one (1) site, five thousand (5,000) monthly visitors, 5GB storage, 20GB of bandwidth, simple SSL certificates, staging site, and nightly backups. Some benefits of hosting with Flywheel include servers and services that are tailored specifically for WordPress. This means the site will experience the highest quality of performance and security because every server is optimized for a single CMS. Automatic nightly backups which store backups of the city’s site on a separate server for 30 days. Free malware cleanup, maximum security against hackers and malware, flycache, auto-healing technology, and lightning-fast, reliable performance are included. The quote for the project includes activating the new Flywheel Tiny Plan for $150.00 a year and an estimated 4 hours of time and materials at $80/hour to equal an estimated $320.00. The total estimated cost of the project is $470.00. Mayor Artig-Swomley shared a request from Councilmemebr Cacioppo who was unable to make the meeting that Acting City Clerk Melissa Lawrence send him a list of all the plugins currently being used for the city’s website. Councilmember Lindner introduced a motion to accept the estimated quote of $470.00 to update the city’s hosting, seconded by Mayor Artig-Swomley. Voice vote taken, all voted yes, motion carried. Future Website Redesign Proposal for 2025 After approval on the site architecture, Red Lily Digital will begin creating a unique, custom concept for creative direction for the site, incorporating the Gem Lake color scheme, logo, and brand elements. Red Lily Digital will design key page types showing variations in the design