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City of Gem Lake City Council Meeting Minutes March 19, 2024 5 | Page patterns to be used site wide. Red Lily Digital will present and discuss initial layouts with Gem Lake, and Gem Lake will have the opportunity to direct changes. Red Lily Digital will then revise these layouts, incorporating Gem Lake feedback, and create layouts for additional unique page types to be used throughout the website. Red Lily Digital will integrate WordPress, a fully featured, open-source Content Management System (CMS) with a WYSIWYG editor, allowing Gem Lake admin users to log in and make updates to website pages/articles and sidebar/repeating elements, including text, links, images, forms, downloadable files, SEO/Meta content, and navigation (including publishing and unpublishing pages), via a web browser. The website is in need of a rebuild, and Mayor Artig-Swomley would like to budget for it in 2025. The quote given includes a custom word press website for $6,000.00 (estimated 75 hours; time and materials $80/hour). Some optional choices to implement include: • Accessibility (ADA) Compliance-Related Functionality via accessiBe for $490.00/year • Setup and install of accessiBe for $160.00 (estimated 2 hours; time and materials $80/hour) • GDPR and CCPA Compliance-Related Functionality via Complianz for $320.00 (estimated 4 hours; time and materials $80/hour) • Additional Requests (AD Hoc or Project-based) at $80/hour Mindy will honor the proposal until January 2025 for planning purposes. Council Pay Discussion Acting City Clerk Melissa Lawrence noticed while reviewing ordinances that the council pay has not been reviewed since 2014. City Council pay can only be reviewed in an election year (every 4 years), and this happens to be an election year. Any changes would not take effect until January 1, 2025. Mrs. Lawrence shared some examples of Council pay from neighboring cities. Councilmember Lindner feels that an increase might encourage others to run for office. Mayor Artig-Swomley would prefer that no changes be made. At this time the Council would like to table the discussion on this topic and revisit it later in the year. Councilmember Amlee introduced a motion to table the discussion on council pay, seconded by Councilmember Lindner. Voice vote taken, all voted yes, motion carried. City Clerk Pay Parameter Review / Annual Review In 2023 the Council expressed interest in having a compensation study completed to ensure that the one (1) position the city offers is being compensated fairly compared to others in the industry and to create a compensation structure. Acting City Clerk Melissa Lawrence contacted MRA to complete this study, who recently completed one for White Bear Township. A quote was received for a total of up to $580.00. Councilmember Lindner introduced a motion to accept the quote for a compensation study, seconded by Councilmember Johnson. Voice vote taken, all voted yes, motion carried. Acting City Clerk Melissa Lawrence’s annual review is set to take place at the end of March which lines up with the anniversary of her start date. Mayor Artig-Swomley shared with the Council that an email will be sent with an employee evaluation form for everyone to supply feedback if they would like to contribute to the review process. Results of the review and proposed results will be the subject of a closed meeting with the Council at the April Council meeting. Gem Lake Tree FAQ Sheet City Attorney Kevin Beck created a FAQ sheet of common questions that property owners may have when it comes to trees on private property. The Planning Commission reviewed these common FAQs and suggested approval to be added to the city’s website to the Council. The Council reviewed the FAQs and felt that it was a good list and to add it to the website. Acting City Clerk Melissa Lawrence will work on getting it added to the website.