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AGREEMENT BETWEEN LISA SENOP O LE (LS PRO, LLC) AND THE CITY OF GEM LAKE FOR LS PRO SER VICES THIS AGREEMENT, made and entered into this of , 2024, by and between the CITY of GEM LAKE, Ramsey County, Minnesota, herein referred to as "CITY," and LISA SENOPOLE d/b/a LS PRO, LLC, herein referred to as "LS PRO." WHEREAS, the CITY desires to contract with a LS PRO to cablecast and record CITY council meetings and special meetings as needed; WHEREAS, the LS PRO will provide cablecast and recording services for the CITY, primarily the CITY council meetings, held on the THIRD TUESDAY of each month; it is understood that meeting schedules may change due to Holidays and other conflicts. WHEREAS, under the terms of this agreement, the LS PRO is an independent contractor AND NOT an employee of the CITY. NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the parties agree as follows: 1. The CITY shall be responsible for providing and maintaining the equipment and facility. The CITY is responsible for establishing policies and procedures and meeting schedules. 2. For producing CITY meetings, LS PRO shall be paid at a flat rate of $150.00 per meeting, according to the attached rate schedule. Meeting’s exceeding three hours will be billed at the STANDARD HOURLY RATE, according to the attached rate schedule. All work will be rounded to the nearest quarter hour. 3. No additional services or work shall be incurred without proper written pre-authorization from the CITY and shall be paid at a flat rate of $75.00 per hour, according to the attached rate schedule. As needed, the CITY shall provide training for the LS PRO. Training will be billed at the STANDARD HOURLY RATE, according to the attached rate schedule. All work will be rounded to the nearest quarter hour. 4. Subject to the provisions of Paragraph 11, it is the intent of the parties of this Agreement that it shall become effective January 1, 2025 and terminate on December 31st 2026. The terms of this contract may be renegotiated annually between the CITY and LS PRO. 5. LS PRO shall submit an invoice to the CITY clerk via e-mail on a monthly basis. The invoice shall list meeting dates, type of meeting/services provided and actual hours worked. Invoices and receipts will be submitted to the CITY for reimbursement. Mileage will be calculated following the Federal Mileage Rate. The CITY agrees to pay invoice within 30 days of receipt. 6. LS PRO shall arrive at Heritage Hall, 4200 Otter Lake Road, at least 30 minutes before the start of each scheduled meeting to prepare for production. Upon departing, LS PRO shall shut down equipment in the production booth and secure the door to the production booth. 7. LS PRO shall be professional, accommodating, courteous and timely at all times. LS PRO shall exercise due professional care to comply with applicable federal, state, and local laws, rules, ordinances, and regulations in performing the professional services under this Agreement. 8. The CITY shall notify the VIDEOGRAPHER, via email, at least FIVE business days in advance for any special broadcast coverage requirements or changes in the meeting schedule. LS PRO shall notify the CITY at least FIVE business days in advance in event that LS PRO is not available to produce a meeting. Meetings cancelled with less than FIVE business days’ notice, will be billed at the FLAT MEETING RATE in accordance with the attached rate schedule. DRAFT