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■ Internal Manaeement Ut)date <br />City ClerkStaff Training. Progress Report. <br />Mayor Artig-Swomley discussed the training the new City Clerk received during her first week, three <br />days were spent with the former City Clerk, White Bear Township have been very helpful .in .continui4g <br />to train the new City Clerk Melissa Lawrence. Mayor Artig-Swomley feels progress has been excellent <br />and is spending as: much time with her as possible.for training purposes. <br />Aftneaota Clerk Certification <br />Mayor Artig-Sw.omley;discussed the 01erk:Certifica#ion and noted that there was virtual: training. that <br />would be com*g-vp starting May 1-7. It was`discussed that Melissa Lawr=6would *enroll in the <br />Municipal Clerks and Finance Officers Association of Minnesota (MCFOA) and belcoine and member <br />and enroll in. training opportunities. A fee of $45.00 was mentioned for membership <br />Notary Certification <br />Mayor Artig-Swomley presented the Councit with a proposal to have Melissa. Lawrence certify to becorite <br />a.notary.. Council discussed the benefits of having Melissa:Lawrence become a. Notary- for'the City of <br />Gem Lake and -that free services could be offered to residents of Gem Lake Arid a $5.00 fee be charged to <br />non-residents. The council discussed the costs of becoming a Notary, $254.00 for the package And <br />$120,00 for the application fee. ,A motion to approve the City Clerk become a notary was made by <br />Cacioppa, seconded:by Amlee.. Voice vote taken, all votedyes, motion. passes, City Clerk to begin. the <br />process of becoming a:Notary approved: <br />Approval of Employee Manual <br />Council discussed. the approval of the final draft of the Employee Manual.*City. CIerk Melissa Lawrence <br />Will format the manual and create theAc�khowledgement of Receipt form. A motioti ib- approve the <br />Employee Manual was, b Gouncilmember Lindner.seconded. b Concilmember Cacio o. Voice <br />Y Y PP <br />voter taken, all voted yes, -m000n-passes, .final draft ofthe employee manual to be completed.. <br />Procedure Manual <br />Council discussed the need for a procedure:manual. City Clerk Melissa. Lawrence will start to put together <br />a procedure manual in the case that she is unable to work that someone else has the ability to fill in when <br />needed. <br />Community Outreach to Other Cities and Government Bodies <br />Mayor Artig-Swomley discussed witli the. Council that the City of Gem -Lake hits begun bridge building: <br />with.the City ofVadnais Heights, The Ramsey County Sheriffs Department, White Bear*37Qwns4ip,-atid <br />the Ramsey County Election Board. <br />Transition to. Live Meetings -When and Horn <br />Council discussed moving back to in -person meetings starting with. the May City Council Meeting. The <br />topic of offering a call -in option for those uncomfortable.in coming to in. person meetings was discussed <br />and is being considered for -the next.City Council Meeting: A motion to move back16 in person meetings <br />'starting with the May City Council Meeting was made by Councilmember. Lindner, seconded by <br />Counciimember: Cacioppo. Voice vote taken, all voted yes, motion passes, City Council will transition to <br />in -person meetings starting .May 18, 202 L <br />City of Gem Lakc City Council Mecting Mieures Apr720,2021 3 i:P a.g e <br />