2018 08-08 CC PACKET - Laserfiche WebLink

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Airfare or train fare for out-of-state travel in coach or economy class or the lowest. available fare shall be the preferred mode of transportation. When authorized, an employee may choose. to .drive their personal vehicle and will be reimbursed the current mileage rate or the cost of coach or economy class fare, priced at least 14 days in advance of the travel, whichever is. less. If the employee travels by some other mode than by air, the additional time required over the time the air would require will be taken as vacation or compensatory time for full and part-time employees.. Reimbursement for. vehicular travel. (meals, mileage, and lodging) shall not exceed what the total cost of what airline travel would have been. Local transportation such as taxicab and bus fares to and from airport,: train station, lodging and conference, seminar or meeting is reimbursable only if circumstances. require such travel. Receipts must be. submitted for reimbursement. Costs for local transportation not pertaining directly to City business will not be reimbursed. Rental Vehicles: Reimbursement for the costs of renting a vehicle shall be made only when the necessity of such. rental is for City purposes. Travel Credits: Whenever public funds are used to pay for travel or vehicle. recital by an elected official or City employee, any credits or other benefits issued by the provider'must accrue to. the benefit.of the City of Lein Lake: Request for reimbursement must include receipts or statements, clearly stating dates and cost of travel fares paid and/or cost of the transportation paid.. Reimbursenient,for.rental vehicles must include dates of rental, vehicle type and fees paid. 4. MeaIs The City will reimburse the elected official or City employee up to a maximum allowance of, Sawfor breakfast,24.00 for lunch and $25.p� fox dinner; including sales tax and gratuities/tips, whichever is less, while on City business. The reimbursement for gratuity/tip should not exceed 15% of the total costs of reimbursable costs. Alcoholic beverages are not eligible for reimbursement, The limits do not apply when meal expense is included in the cost of the. training, conference, or seminar. Additionally, the City does not reimburse cost .on .a per diem .basis but for actual cost incurred.. Itemized receipts must be submitted to qualify for reimbursement and must clearly state. the date, name of the establishment (pre-printed form), itemized list of purchased items; total, and gratuity (if appropriate) of -no more than 15% . Reimbursement request without a receipt. or non -itemized credit card receipts will not be reimbursed. Elected officials or employees may occasionally be in the position of having to provide.a meal for other persons who have official. business,°with the: City. In addition, receipts for thesemeals must include the.name of each person attending the. meal along with a Look for us an. the World Wide. Web at gemiakemn.org