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description.of the public purposelbenef t of the meeting. The. actual cost of the meals. will be <br />.reimbursed in these instances however.; the cost of any alcoholic beverages will not be. <br />reimbursed. <br />5. Lodging <br />Hotel, motel .or other authorized accommodationswill be reimbursed at actual cost nuto <br />exceed the base occupancy rate .and should be chosen based on reasonableness of cost and <br />proximity to conference, meeting or training site. Each employee shall be allowed a base <br />room. <br />Unless previously approved by the Mayor, overnight stays within 6Q rriiles of the City will <br />not be reimbursed. <br />Detail lodging receipts must be submitted for reimbursement. The receipts must include the <br />dates of the stay, nightly room rate and any incidental expenses charged. Only incidental <br />costs related to the room charges. will be reimbursed. <br />Lodging costs,: unless previously approved by the Mayor, shall be. reimbursable only from <br />the night preceding a conference, seminar, or training through the night immediately <br />following such event. <br />6. Miscellaneous Expenses <br />Full-time. employees may receive overtime pay if the. training/seminar/meeting hours <br />including travel tolfrom exceed. normal work hours. The Mayar -will. approve all. overtime <br />prior to registering for the training/seminar/meeting. If the training/seminar/meeting hours <br />including travel to/from are less than the normal work hours employees will. use vacation.or <br />compensatory time to achieve normal work hours. Employees will be paid eight (8) hours of <br />paid for traminglseminar/mee€ing, which require overnight stays. <br />Telephone expenses incurred will be reimbursed only when. their necessity for City purpose <br />is fully accounted for. <br />Reimbursable parking is limited to daily parking at destination business (meeting, <br />conference, training, etc.) site and/or hotel site (when... applicable). Valet parking and all <br />other parking are not allowable. Detail receipts including date, times and costs of parking <br />should be.provided when requesting reimbursement.. <br />Gratuities/tips for service providers may be reimbursed as long as reasonable and serve the <br />public purpose of the trip. <br />7. Non -Reimbursable Expenses <br />The City shall not pay for any expenses, of which. the costs are included in. the registration <br />fees. <br />Look -for us an the World Wide Web at gem lakemn.org <br />