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Costs for alcoholic beverages. shall not be reimbursed. <br />The City shall pay no. expenses. for a.spouselguest who accompanies the city <br />official/employee to a conference; seminar, or .meeting including the. incremental lodging <br />expenses. of occupancy rates over base occupancy rates, <br />The City will not reimburse for personal telephone calls, rental of luxury vehicles; or <br />recreational expenses such as golf or tennis. unless included as part. of the registration fees. or <br />previously approved by the%Mayor. <br />8 Reimbursement Process <br />To apply for reimbursement, an elected official/City employee must complete a pay request <br />form.. The completed form with'expenditures totaled, detailed original receipts attached, and <br />signed should be submitted to the finance department,. who shall review and approve Eby <br />signing) such request. The Finance Department will review the report.and supporting <br />documentation for completeness. and accuracy. If complete the reimbursement check will be <br />processed during the next regular accounts payable processing. If the request is not complete <br />or supporting. data does not meet policy guidelines, the request will be returned to the <br />employee. <br />Any exceptions to this policy must receive approval from. the City Council whenever <br />practicable prior to the conference, seminar or training.. <br />This Travel and Reimbursement Policy is effective .A.0 st.8 2018 and supersedes all previous City <br />Travel and Reimbursement Policies. <br />Adopted by the City Council of Gem. Lake this 8th day of August, 2018, <br />Robert Uzpen, Mayor <br />Lnak for us on the World Wide Webat.gemlakemn.org <br />