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Minutes of the Gem Lake Council Meeting 22 May 2007 The May 2007 regular meeting of the City Council of the City of Gem Lake was called to order by Mayor Emeott on Tuesday, May 22, 2007, at 7:05 p.m., in the first floor meeting room of Tousley Ford. Mayor Emeott, Councilors Rasmussen, Watson, Schilling and Artig-Swomley were present. Also present was City Attorney, Trevor Oliver. Other members of the public were also in attendance per the sign -in sheet sent around the room. APPROVAL OF AGENDA AND MEETING MINUTES Mayor Emeott called for additions, deletions and corrections to the Agenda. Changes were made to the agenda as follows: 1) Ramsey County Fair Exhibit; 2) VLAWMO Watershed Management Organization; 3) Letter from State Administrator Hearing Officer. Motion by Watson and second by Schilling to accept the agenda with changes was unanimously approved; Motion by Rasmussen and second by Artig-Swomley to approve the Minutes of April 24, 2007 was unanimously approved. COMMITTEE REPORTS: Planning Commission Report: The Planning Commission Chair was not present but Planning Commission member Craig Rafferty reported that they were working on the Comprehensive Plan and related issues. He noted that they discovered some of the planning documents are carryovers from previous document of 1975 and really need updating. Motion by Schilling, Second by Watson to receive Planning Commission Report was unanimously approved. Building Committee (City Hall) Report: Craig Rafferty reported that there was excellent response to the advertisement for bids for the Town/City Hall project. 22 general contractors pulled plans for the project. There were 14 bids received. Three bids were close to the low bidder, Lund Martin Construction. Each contractor was asked to provide three possible options.. To move the project ahead the Council needs to sign the contract with the low bidder Once signed, it will set the contract in motion. The low bidder provided prices for the three specified alternates: 1) eliminate landscaping (White Bear Township will do); 2) an alternate for insulation, and 3) an alternate to remove the roof dormers. -There are other possible options that have been identified and once the contract is signed, change orders can be executed for those options. The representative from Lund Martin Construction thanked the Council on behalf of Lund Martin. He noted that the bids were very competitive and they are pleased to have provided the apparent low bid. Craig -noted that the quantity of bids received were the best he has seen, partly due to the time of year that the bids were put out. The Lund Martin representative stated that they will need to move the completion date to November 1". He -noted that this will be no threat to construction since all outside work will be done by that time. Craig Rafferty stated that the adjustment in timing for completion will not affect Gem Lake, but may have some impact on White Bear Township's plans to move their Town Hall. He stated that may mean that the Township may have to schedule one meeting at another location or have the meeting in the Gem Lake City Hall, even though all interior work may not be done. OLD BUSINESS SEH Work on Gem Lake 2006 SWPP and MS4 Report - Chuck Watson: Watson reported that he has talked with the MPCA and they suggest that the City do what White Bear Township does. He stated that he has the information needed and will be getting together with the MPCA who will assist in the report. Watson will report back next month.