2007 05-22 CCP - Laserfiche WebLink

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Proposals Request for City Engineer to do Feasibility Studies — Comp Plan: Mayor Emeott reported that there is a letter from SEH in the meeting packet that explains what the feasibility report would contain and the cost for doing the various items. This report allows for engineering studies —on the Hoffman's corner water; Tom Hansen parcel; and Bryan Hansel parcel Water, Sewer and road access data. Mayor Emeott reported that as part of the water feasibility plan an additional -a fee needs to be paid of between $5,000 to $6,000 in addition to the feasibility project. He noted that there needs to be discussions with Vadnais Heights to see if they can provide water service to the three parcels using their model and it will cost for use of the model. Justin Gese, our engineer from SEH, noted that a letter to the City of Vadnais Heights from the council is needed. -to use their model and data. In response to a question what the time line for the feasibility study is, it was noted that the 15` deadline is the end of this week and the balance could be done within a few months. There was discussion regarding road access, entrances and exits, to the Hoffman's corner shopping center and who pays for it. The Engineer will get a break down of road accesses. It was noted that there needs to be a vision for the whole project. The council needs to continue to gather facts and as the vision is developed there will be a better idea of how to proceed. Action on this study were tabled. Should Gem Lake Join the Ramsey -Washington Cable Commission: Mayor Emeott stated that he could not get any one to attend tonight's meeting. Award of Contract for City Hall Building: It was noted that changes that are to be made are available in the supplemental information provided tonight. The contract is for $801,700 which is the low bid. There will most likely be negotiated value engineering change orders after the contract has been signed in an amount between $57,000 - $64,000. Craig Rafferty stated that he went over the suggested changes with Lund Martin Construction. Craig Rafferty stated that the recommended contract changes that Trevor Oliver suggested are being implemented but are for contractor approval. He noted that the City has the approval of the attorney for these contract changes but needs the approval of Lund Martin Construction. Regarding an example of change for the contractor, Trevor Oliver stated that they added in payment terms for general contractor, the subcontractor to be paid in 10 days and that there would be a penalty if the work is not done. Schilling urged that they hold to an October 1 completion date, rather than November. There would be no penalty but he suggested that they try for October lst. Craig Rafferty will discuss the matter with the contractor. A voice vote was made as follows: motion by Schilling and second by Watson to award the contract for City Hall in the amount of $801,700 to Lund Martin was unanimously approved. Resolution 2007-11 for Selling Bonds for City Hall: Todd Hagen, Ehlers & Associates, Inc. reviewed the results of the bond sale. He reported that there were four bids received. He reported that low bidder was Northland Securities, Inc., Minneapolis, MN. True interest rate will be 4.4227%. The range of bids was 4.4227% - 4.5757%. The results of the sale were as follows: Principal amount is $850,000; Discount taken - $9,715; Average Interest Rate — 4.321.8%; Interest Rates: 4.00% - 4.50%; Available for Construction: $1,227,223; Township Contribution - $408,500; Bond Buyer Index: 4.29%; Closing Date: June 20, 2007. Motion by Watson, second by Atig-Swomley to accept the bid from Northland Securities, and to adopt the Resolution Providing for the Issuance and Sale of $850,000, General Obligation Capital Improvement Plan Bonds, Series 2007A was unanimously approved by voice vote. Approval for Payment of Claims for April — May 2007: Motion by Rasmussen, Second by Schilling to approve the payment of claims for April -May 2007 as presented was unanimously approved. K