2007 08-21 CCP - Laserfiche WebLink

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City of Gem Lake, State Auditor, US General Accounting Office (GAO), parties designated by the federal or state governments or by the City of Gem Lake as part of an audit quality review process. In addition, the firm shall respond to the reasonable inquiries of successor auditors and allow successor auditors to review working papers relating to matters of continuing accounting significance. III. DESCRIPTION OF GOVERNMENT A. Principal Contacts The auditor's principal contacts will be the City Accountant, and City Clerk, who will coordinate the assistance to be provided by the City of Gem Lake to the auditor. B. Background Information The City of Gem Lake is located in Northeastern Ramsey County. Current population is estimated to be 468. The city operates under Minnesota Statutes "Plan B" form of government. The City's governing body consists of a Mayor and four Council members, all elected at large. Council members serve overlapping terms of office. The City contracts with White Bear Township for administrative, financial, and building inspection services. The City is currently constructing a City Hall/Meeting facility that will be jointly used for meetings and polling locations for the City of Gem Lake and White Bear Township. The City's fiscal year is the calendar year. The City of Gem Lake has had a cash audit in the past. The City does not have an Economic Development Authority. If you wish to receive a copy of the latest audit of the City of Gem Lake, please contact the City at (651)-747-2790. C. Pension Plans The City of Gem Lake currently has no employees and therefore currently do not participate in any pension plans. Any future employees would participate in the Public Employees Retirement Association of Minnesota. D. Magnitude of Finance Operations The City Treasurer, an employee of White Bear Township performs certain financial functions and acts as Finance Director. The department also consists of an Accounting Clerk. IV. TIME REQUIREMENTS A. Proposal Calendar The following is a list of key dates up to and including the date proposals are due to be submitted: August 22, 2007 Request for proposal issued September 21, 2007 Due date for proposals September/October, 2007 Interviews with selected firms October 16, 2007 Notification of selected firm B. Schedule for the 2007 Fiscal Year Audit (A similar time schedule will be developed for audits of future fiscal years if the City exercises its option for additional audits.) In November or December, 2007 a preliminary meeting will be held to discuss any potential audit problems and the interim work to be performed. The City of Gem Lake will have all records ready for audit and all management personnel available to meet with the firm's personnel in March of 2008. The auditor shall complete all field work by April 30, 2008. 5