2007 08-21 CCP - Laserfiche WebLink

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The auditor shall have drafts of the audit report(s) and recommendations to management available for review by the Finance Department by May 31, 2008. The Finance Department will complete their review of the draft reports as expeditiously as possible. It is not expected that this process should exceed two weeks. During that period, the auditor should be available for any meetings that may be necessary to discuss the audit reports. Once all issues for discussion are resolved, the final signed report shall be delivered to the City of Gem Lake within ten working days. The exit meeting with City Council will be in June, 2008 and no later. V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPERATION A. Finance Division Assistance The finance staff and responsible management personnel will be available during the audit to assist the firm by providing information, documentation and explanations. The preparation of confirmations can be performed by finance staff or the auditor. B. Work Area, Telephones, Photocopying and FAX machines The City of Gem Lake will provide the auditor with reasonable workspace, table and chairs. The auditor will also be provided with access to a telephone, photocopying facilities and a FAX machine. C. Report Preparation Report preparation, editing and printing shall be the responsibility of the auditor. The City of Gem Lake will require 20 copies of the final report. VI. PROPOSAL REQUIREMENTS Inquiries concerning the request for proposal may be made in writing to: City of Gem Lake 4707 Hwy 61 #253 White Bear Lake MN 55110 The following material is required to be received by 4:00 on Tuesday, September 5, 2007 for a proposing firm to be considered: A master copy (so marked) of a Technical Proposal and six copies to include the following: 1. Title Page Title page showing the request for proposal subject; the firm's name, address, and telephone number of the contact person; and the date of the proposal. 2. Table of Contents 3. Transmittal Letter A signed letter of transmittal briefly stating the proposer's understanding of the work to be done, the commitment to perform the work within the time period, a statement why the firm believes itself to be best qualified to perform the engagement and a statement that the proposal is a firm and irrevocable offer for 60 days. 4. Detail Proposal The detailed proposal should follow the order set forth in Sections VII and VIII of this request for proposals. 5. Executed copies of Proposer Warranties, attached to this request for proposal (Appendix A).