2007 12-10 CCP - Laserfiche WebLink

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Emeott stated that there was money allocated in the 2008 budget to help the Planning Commission meet these deadlines. Mr. Lindner stated he will be attending the December Vadnais Heights planning commission meeting to apprise them of the work Gem Lake is doing. Mayor Emeott will send a .pdf file from Putman to Lindner for this meeting. Lindner will report on this topic at the next Gem Lake city council meeting. Mr. Lindner stated that the comprehensive plan is something the City will need to live with the next 20-30 years. However, while it can be amended as needed, it cannot be changed such that the Plan and zoning conflict. A discussion about trail system throughout the city occurred next. In summary, the Planning Commission should look at including some verbiage regarding the possibility of using current roads and abandoned rail road tracks to help provide thoroughfares through the city and to interconnect Gem Lake with other neighboring cities. Building Committee (City Hall) report (Craig Rafferty): The lighting is in, the tile is down, the carpet is being laid today. The cleaning crew will be in shortly to begin the construction cleanup. The new City Hall will be ready by January. HVAC work is going slow, and a punch list is being put together. Rafferty is anticipating a 5% overrun of costs for the new building which he stated is very good. There are two heating and cooling zones in the building to allow the conference room to be closed off until needed. OLD BUSINESS A) RFP (Request for Proposal) - City Audit process for next 4 years: Topic will be covered in New Business, Item C. B) City MS4 report for 2006 (Watson): Councilor Watson will schedule a time with Mayor Emeott to review report. NEW BUSINESS A) Approval of payment of claims for November -December 2007: Mayor Emeott referred the Council to the listing of payments requiring approval. Payment of claims for time period above was unanimously approved as indicated by Councilor's signatures on this document. B) SEH invoice for supervising sewer main repair — gas line in pipe: Mayor Emeott stated that Xcel is balking at paying the SEH invoice for the engineering work done. SEH will contact Xcel and remind them that SEH actually were there twice due to Xcel wanting to put off the work until the detouring of 35E/694 was completed and that they could be billing for both times instead of only one. C) Approval of RFP for Auditor for year end 2007: Mayor Emeott reported that Councilor Watson, Mayor Emeott, and Gem Lake City Treasurer/White Bear Township Finance Director Jessie Hart met to review two RFPs. One was submitted by Smith -Schaefer and a second by Larson- Allen. It is recommended that the Larson -Allen proposal be accepted. Mayor Emeott reminded the Council that this type of audit is necessary in order to meet current bonding requirements. Larson -Allen submitted a 5 year proposal for a complete financial audit which Council Members received copies of. All of the costs are not to exceed costs Motion by Schilling, Second Watson to accept the RFP 5 year proposal with not -to -exceed costs as listed. Discussion continued around the fact that because Larson -Allen also does White Bear Township auditing, it is expected that these costs will come in even lower than the costs. Also, the city has only a computer and phone as its current assets so don't have to do much depreciation work. A vote was called by Mayor Emeott and the Resolution to hire Larson -Allen was unanimously approved by voice vote. D) Resolution 2007-16 to accept 2008 Gem Lake city budget and 2008 tax levy: Motion by Schilling, Seconded by Watson to accept the 2008 Gem Lake City budget as presented was unanimously approved by voice vote.Motion by Watson, Seconded by Schilling to accept the 2008 Gem Lake Tax Levy as presented was unanimously approved by voice vote. Resident Uzpen asked how much residents should expect their taxes to increase and was told about 9%. Look for us on the World Wide Web at gemlakemn.org