2006 01-17 CC PACKET - Laserfiche WebLink

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MAGNUSON & ASSOCIATES, LLC ATTACHMENT #2 CITY OF GEM LAKE 1 PROPOSED OFFICE SHARE PROGRAM OFFICE OF THE CITY CLERK & TREASURER 01 January 2006 through 31 December 2007 SERVICES In an effort to minimize the City's cost of ongoing operations and eliminate the need to lease or own, maintain, and remove from the tax roles in the City any property for the purposes of having a City Offices, we propose as follows: A. We will provide and maintain a functioning office at our location for the purpose of providing a primary mailing address within the corporate boundaries of Gem Lake from which all City of Gem Lake daily operations may be administered and delivered and from which all official communications will be maintained. B. We will provide and maintain primary storage space for City records, both in printed and electronic form. C. We will provide and maintain all utilities necessary for ongoing operations, including proper disposal of all waste generated by City operations. D. We will provide and maintain communication equipment to provide the Citynecessary communications, including but not limited to: l . Regular and mobile telephone services with listings in appropriate public directories. 2. Regular facsimile service with listings in appropriate public directories. 3. E-mail capabilities and, as desired, World Wide Web Page space. E. We will provide and maintain adequate office and electronic equipment to create and maintain needed documents and house official City records as necessary. FEES & EXPENSE SHARING In consideration of sharing of our office space with the City of Gem Lake, the City agrees to reimburse Magnuson & Associates, LLC as follows: A. RENT: To pay, net, a fee of $1.00 annually in January of each year for which this contract is renewed covering the period 01 January through 31 December of the year in which the fee is paid; and B. SHARED EXPENSES: To pay, net, a fee as expense reimbursement equal to a pro rata share of the cost ofmonthly office supplies required to maintain and operate the offices. For purposes of this proposal, the "pro rata share" shall be defined as the 1 / total number of clients served (e.g. 5 clients = 1/5 pro rata share): and C. EXCLUSIVE EXPENSES: To pay, net, a fee as expense reimbursement equal to one hundred (100.0%) percent of any amount expended solely for the benefit of the City of Gem Lake; and D. SHARED EQUIPMENT: To pay, net, a fee as expense reimbursement equal to a pro rata share of the cost of all general, electronic, and communication equipment necessary to operate the offices in a professional manner; and E. EXCLUSIVE EQUIPMENT: To pay, net, a fee as expense reimbursement equal to one hundred (100.0%) percent of any amount expended solely for the benefit of the City of Gem Lake; and F. TRANSPORTATION: To pay, net, a fee as expense reimbursement equal to $0.485 per mile for all use of agency vehicles for the exclusive benefit of the City of Gem Lake. Respectfully Submitted, MAGNUSON & ASSOCIATES, L F. C. Magnuson, President J Respectfully Submitted, MAGNUSON & ASSOCIATES, LLC Sarah B. Cobian, Vice President